Telephone System Products

The West Virginia State Police Procurement Department issued Request for Quotation (RFQ) DPS1800000017 on April 13, 2018, for the procurement of Cisco unified communications and telephone system products to support the State Police's existing infrastructure. The solicitation encompasses 29 line items including two Cisco Business Edition 6000H servers with 60-month maintenance, 385 enhanced user licenses with 60-month software support, four Cisco VG310 VOIP gateways, 385 Cisco UC phones (Model 7861), DSP modules, trunk modules, SRST licenses, wireless IP phones, and related supporting equipment and services. All products and services must be compatible with the West Virginia State Police's existing Cisco infrastructure, indicating this procurement represents an expansion or upgrade rather than a new system implementation. Quantities vary by item, ranging from one to 385 units depending on the component type. Vendors must be Cisco Gold Certified Partners with Master Collaboration Specialization and Advanced Collaboration Architecture Specialization, and must employ personnel holding CCNA, CCNP-Voice, and CCIE certifications. Vendors are required to provide three client references and submit documentation verifying their qualifications at the time of bid opening. The response deadline was April 27, 2018, at 4:00 PM, with written technical questions required by Friday, April 20, 2018, at 2:00 PM. All quotes must include both unit pricing and total pricing for each line item, and contract award will be made to the vendor providing the lowest overall total cost for all specified items. Delivery must occur within 60 working days of purchase order receipt, F.O.B. destination to the West Virginia State Police Procurement Division in South Charleston.

The solicitation documents do not explicitly identify any set-aside designations for disadvantaged business enterprises or restrictions limiting vendor participation, though the Tennessee Contracting Alliance framework referenced in the procurement materials indicates potential opportunities for small and disadvantaged business enterprises where applicable to state procurement set-asides. No incumbent vendors or current contractors are identified within the available documentation. The procurement is tied to the West Virginia State Police's existing Cisco unified communications infrastructure, requiring full compatibility with current systems and equipment. Shipping and invoicing addresses are specified for both the State Police facility in South Charleston and a Health and Human Resources location in Mason County, with payment to be made according to West Virginia State payment procedures. The solicitation documents do not provide a specific budget range or award value; however, the scope of 29 line items with quantities ranging up to 385 units suggests a substantial procurement contract. The contract includes vendor default provisions addressing failure to deliver items meeting specifications, non-compliance with applicable laws, or failure to remedy deficient performance, with remedies including immediate contract cancellation.