DPS 1811.docx

REQUEST FOR QUOTATION

SPECIFICATIONS

1. PURPOSE AND SCOPE: The West Virginia State Police Purchasing Division is soliciting bids to establish a contract for the one time purchase of telephone system products that must be compatible with existing Cisco infrastructure currently in use by the West Virginia State Police.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below. Additional definitions can be found in section 2 of the General Terms and Conditions.

2.1 “Contract Item” means items that must be compatible with existing Cisco infrastructure currently in use by the West Virginia State Police as more fully described by these specifications.

2.2 “Pricing Page” means the pages, contained in wvOASIS or attached as Exhibit A, upon which Vendor should list its proposed price for the Contract Items.

2.3 “Solicitation” means the official notice of an opportunity to supply the State with goods or services that is published by the West Virginia State Police Purchasing Division.

3. GENERAL REQUIREMENTS:

3.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed these mandatory requirements:

Vendor must be a Cisco Gold Certified Partner and hold the following collaboration specializations: Master Collaboration Specialization and Advanced Collaboration Architecture Specialization.

The vendor must submit documentation supporting how they meet this requirement at the time of bid opening.

Vendor must employ individuals holding the following certifications, at a minimum:

Vendors must provide three (3) client references that have procured and deployed the type of equipment and services referenced in this bid from the vendor. The reference information should include name, title, email address, company name, mailing address, and telephone number. The vendor must submit documentation supporting how they meet this requirement at the time of bid opening.

Vendor must use Solution Reference Network Design and Cisco Best Practices for any network or applicable configurations covered in this Request for Quotation.

Contract Item #1 – (2) - Cisco Business Edition 6000H Server (M4) with Standard Manufacturer Warranty or Equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #2 – (2) - 60 month Cisco Smartnet Maintenance, SNTC-8X5XNBD, Cisco Business Edition 6000H Server or Equivalent, 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract Item #3 – (1) - Cisco Business Edition 6000 Starter Bundle with 35 UWL Standard Licenses or Equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #4 – (385) – Cisco Business Edition 6000 Enhanced Plus UCL – GCSC SW Upgrade Licenses or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #5 – (385) – Cisco Business Edition 6000 Messaging UCL-GCSCSW Upgrade Licenses or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #6 – (385) – 60 month Cisco SWSS, Upgrades BE6K UCM 10X Enhanced Plus or equivalent Plus; 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract Item #7 – (1) – 60 month Cisco SWSS, Upgrades BE6000 V11 UWL Standard Starter Licenses or equivalent; 60 month service duration; must be compatible with existing Cisco infrastructure.

Contract Item #8 – (385) – 60 month Cisco SWSS, Upgrades BE6K-Unity Connection Licenses or equivalent, 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract Item #9 – (1) – Cisco ISR 4351 UC Bundle, PVDM4-64, UC License, CUBEE25 with standard manufacturer warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #10 – (1) – 60 month Cisco Smartnet Maintenance, SNTC-8X5XNBD, Cisco ISR 4351 UC Bundle PVDM4-64, UC License, CUBEE25 or equivalent, 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract Item #11 – (1) – 60 month Cisco SWSS, Upgrades Unified Border Element Enterprise License or equivalent, 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract Item #12 – (3) – Cisco SRST-25 Seat License with Standard Manufacturer Warrant or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #13 – (2) – Cisco SRST-100 Seat License with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #14 – (1) – Cisco 2-Port Multiflex Trunk Voice/Channelized Date T1/E1 Module with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #15 – (1) – Cisco 64-Channel DSP Module with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #16 – (1) – Cisco ISR 4351 UC Bundle, PVDM4-64, UC License, CUBEE25 with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #17 – (1) – 60 month Cisco Smartnet Maintenance, SNTC-8X5XNBD, Cisco ISR 4351 UC Bundle PVDM4-64, UC License, CUBEE25 or equivalent, 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract Item #18 – (1) – 60 month Cisco SWSS, Upgrades Unifies Border Element Enterprise License or equivalent, 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract Item #19 – (1) – Cisco SRST – 100 Seat License with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #20 – (1) – Cisco 32-Channel DSP Module with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #21 – (2) – Cisco SRST-5 Seat License with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #22 – (1) – Cisco 1-port Multiflex Trunk Voice/Channelized Date T1/E1 Module with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #23 – (4) – Cisco VG310 Modular 24 FXS Port VOIP Gateway with PVDM3-64 with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #24 – (4) – 60 month Cisco Smartnet Maintenance, IPS SVC, AR NBD Cisco VG310 Modular 24 FXS Port VOIP Gateway or equivalent; 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract #25 – (385) – Cisco UC Phone 7861 with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #26 – (2) - Informacast Advance Subscription 250 Endpoints, 1 year; MUST be compatible with existing Cisco infrastructure Contract Item #27 – (5) – Cisco Unified Attendant Console Standard 11.X or equivalent; MUST be compatible with existing Cisco infrastructure.

Contract Item #28 – (5) – 60 Month Cisco SWSS, Upgrades Cisco Unified Attendant Console Standard or equivalent; 60 month service duration; MUST be compatible with existing Cisco infrastructure.

Contract Item #29 – (2) – Cisco Unified Wireless IP Phone 8821 World Mode Bundle with Standard Manufacturer Warranty or equivalent; MUST be compatible with existing Cisco infrastructure.

4. CONTRACT AWARD:

4.1 Contract Award: The Contract is intended to provide Agencies with a purchase price for the Contract Items. The Contract shall be awarded to the Vendor that provides the Contract Items meeting the required specifications for the lowest overall total cost as shown on the Pricing Pages.

4.2 Pricing Page: Vendor should complete the Pricing Page by filling in the Quantity, Unit Price, Extended Price, Total and Vendor Information.

Vendor should type or electronically enter the information into the Pricing Page to prevent errors in the evaluation.

5. PAYMENT:

5.1 Payment: Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

6. DELIVERY AND RETURN:

6.1 Shipment and Delivery: Vendor shall ship the Contract Items immediately after being awarded this Contract and receiving a purchase order or notice to proceed. Vendor shall deliver the Contract Items within sixty (60) working days after receiving a purchase order or notice to proceed. Contract Items must be delivered to Agency at West Virginia State Police Procurement Division, 4124 Kanawha Turnpike, South Charleston, WV 25309.

6.2 Late Delivery: The Agency placing the order under this Contract must be notified in writing if the shipment of the Contract Items will be delayed for any reason. Any delay in delivery that could cause harm to an Agency will be grounds for cancellation of the Contract, and/or obtaining the Contract Items from a third party.

Any Agency seeking to obtain the Contract Items from a third party under this provision must first obtain approval of the Purchasing Division.

6.3 Delivery Payment/Risk of Loss: Vendor shall deliver the Contract Items F.O.B. destination to the Agency’s location.

6.4 Return of Unacceptable Items: If the Agency deems the Contract Items to be unacceptable, the Contract Items shall be returned to Vendor at Vendor’s expense and with no restocking charge. Vendor shall either make arrangements for the return within five (5) days of being notified that items are unacceptable, or permit the Agency to arrange for the return and reimburse Agency for delivery expenses. If the original packaging cannot be utilized for the return, Vendor will supply the Agency with appropriate return packaging upon request. All returns of unacceptable items shall be F.O.B. the Agency’s location. The returned product shall either be replaced, or the Agency shall receive a full credit or refund for the purchase price, at the Agency’s discretion.

6.5 Return Due to Agency Error: Items ordered in error by the Agency will be returned for credit within 30 days of receipt, F.O.B. Vendor’s location. Vendor shall not charge a restocking fee if returned products are in a resalable condition. Items shall be deemed to be in a resalable condition if they are unused and in the original packaging. Any restocking fee for items not in a resalable condition shall be the lower of the Vendor’s customary restocking fee or 5% of the total invoiced value of the returned items.

7 VENDOR DEFAULT:

7.1 The following shall be considered a vendor default under this Contract.

7.1.1 Failure to provide Contract Items in accordance with the requirements contained herein.

7.1.2 Failure to comply with other specifications and requirements contained herein.

7.1.3 Failure to comply with any laws, rules, and ordinances applicable to the Contract Services provided under this Contract.

7.1.4 Failure to remedy deficient performance upon request.

7.2 The following remedies shall be available to Agency upon default.

7.2.1 Immediate cancellation of the Contract.

7.2.2 Immediate cancellation of one or more release orders issued under this Contract.

7.2.3 Any other remedies available in law or equity.

Revised 10/27/2014