Tefft middle school HVAC replacement; u-46 project no. 532-26

School District U-46 in Kane County, Illinois is soliciting sealed lump sum bids for the HVAC Replacement project at Tefft Middle School (Project No. 532-26), located at 1100 Shirley Avenue, Streamwood, Illinois 60107. The procurement encompasses the complete replacement of the HVAC system and all associated mechanical, plumbing, electrical, and fire suppression components across the facility. The project is divided into two phases: Phase 1 includes work in locker rooms, gymnasium, cafeteria, library, auditorium, band room, main office, and second floor office suite with substantial completion by August 7, 2026, while Phase 2 addresses remaining areas including vertical unit ventilator installation and boiler room equipment replacement with substantial completion by July 30, 2027. Bidders must attend a mandatory pre-bid meeting on February 11, 2026, at 7:30 a.m. CST at the project site, with questions to be submitted through the Bonfire eProcurement System by February 17, 2026, at 2:00 p.m. CST and responses issued by February 19, 2026, at 2:00 p.m. CST. Sealed bids are due February 25, 2026, at 1:30 p.m. CST via the Bonfire system exclusively, with a public bid opening conducted via Zoom. The contract will be awarded to the lowest responsive and responsible bidder whose proposal conforms to specifications and is most advantageous to the district; the Board reserves the right to award on an item basis and/or to sole or multiple providers at its discretion. Required qualifications include submission of complete and signed bid forms, a 10 percent bid bond or cashier's check, performance bond and labor and material payment bond equal to 100 percent of the contract sum, compliance with the Illinois Prevailing Wage Act with certified payrolls submitted to the Illinois Department of Labor, and verification that all work complies with applicable Illinois codes, NFPA standards, and ASME requirements. Liquidated damages of $1,000 per calendar day apply for failure to meet substantial completion dates for each phase.

School District U-46 welcomes participation from minority-owned and women-owned businesses, though no specific set-aside designations or restrictions on organization types are detailed in the procurement documents. No incumbent vendors or current contractors are identified in the available materials. The project includes a $450,000 general allowance within the base bid, representing the anticipated budget scope; however, the complete contract value is not specified in the summary documents provided. The contract award is anticipated for April 27, 2026, with a letter of intent to proceed issued April 14, 2026, and work commencing May 26, 2026. All bids remain firm for 90 days following bid opening, and no proposals may be withdrawn during this period. The district will not be liable for any bidder costs incurred in responding to this invitation to bid, and successful bidders must ensure shipments include itemized packing lists with the U-46 purchase order number and submit separate invoices for each purchase order.