TDF - FY26 PIF Cooler Mechanical Retrofit

The State of Illinois Department of Human Services is seeking bids for a Cooler Mechanical Retrofit project at the Treatment and Detention Facility (TDF) located in Rushville, Illinois. The procurement involves a comprehensive retrofit of cooler mechanical equipment in the facility's dietary unit, with specific requirements including the installation of five cooler mechanical systems (35 degrees), two freezer mechanical systems (-10 degrees), seven compressors, and eight new evaporators. The project necessitates providing temporary refrigeration trucks, extending concrete housing pads, removing and disposing of existing equipment, and completing all associated piping and electrical work. The contract is set to be completed by June 30, 2026, with work performed Monday through Friday between 7:00 am and 3:30 pm. Evaluation criteria will focus on responsiveness, responsibility, and lowest overall total price, with bids required to remain firm for 90 days from opening. Electronic bid submissions must be made through the BidBuy electronic procurement system by October 3, 2025, under Bid Number B-49254.

This procurement is specifically designated as a Small Business Set Aside Program for vendors, limiting participation to qualifying small businesses. The project is funded through the General Revenue Fund (GRF), with the total maximum contract amount to be determined prior to execution. R.L. Vollintine Construction, Inc. was ultimately selected as the awarded vendor with a total award amount of $369,256.00 for an 8-month contract term. Vendors must comply with prevailing wage regulations, EPA guidelines for refrigerant disposal, and provide certificates of insurance and pass background checks. While no specific Business Enterprise Program (BEP) or Veteran Business Program (VBP) goals were established for this procurement, contractors must adhere to strict labor requirements, including employing at least 90% Illinois laborers during periods of excessive unemployment. The vendor is responsible for all equipment, labor, materials, startup assistance, warranty documentation, and system verification, with no travel expenses to be compensated.