Table Linens - General Butler State Resort Park

The Commonwealth of Kentucky Department of Parks issued Request for Quote (RFQ) 670 2000000053 for a one-time purchase of table linens to supply General Butler State Resort Park in Carrollton, Kentucky. The solicitation encompasses nine line items totaling 2,290 pieces of 100% polyester, wrinkle-free table linens with no seams, including 200 white 120-inch round linens, 50 black 120-inch round linens, 100 white 64x64-inch square linens, 20 black 72x72-inch square linens, 300 white 54x120-inch rectangle linens, 30 black 54x120-inch rectangle linens, 20 black 90x156-inch rectangle linens, 1,200 white 20x20-inch napkins, and 500 black 20x20-inch napkins, with 100% spun polyester preferred per Addendum 1. Sealed hard copy quotes were required to be submitted to Kim Hedden at the Kentucky Department of Parks, 500 Mero Street, 5th Floor, Frankfort, Kentucky 40601, by January 27, 2020, at 11:00 a.m., with electronic submissions prohibited and inquiries required to be submitted in writing four days prior to closing. Delivery must occur within thirty working days after receipt of order to General Butler State Resort Park, with all quotations submitted on an F.O.B. Destination Freight Prepaid and Allowed basis and pricing valid for a minimum of sixty calendar days after the quote due date. The contract was to be awarded to a single vendor for all line items based on a best value evaluation methodology allocating 95 points to price (with the lowest bidder receiving maximum points and subsequent bids scored proportionally) and 5 points to delivery performance (with vendors delivering sooner than the 30-day standard receiving additional points and one percent per day deducted from invoices for late deliveries).

Kentucky resident bidders receive reciprocal preference, and qualified bidders including Kentucky Correctional Industries, Kentucky Industries for the Blind, and certain nonprofit organizations receive preferential scoring equal to 15-20% of maximum available points. The solicitation required vendors to comply with all applicable Kentucky statutes, including campaign finance laws, tax registration requirements, nondiscrimination provisions, and disclosure of prior violations, with all pricing required to exclude federal excise tax and Kentucky sales or use tax. No incumbent vendors or budget range was identified in the solicitation documents. The Commonwealth reserved the right to reject any quote that failed to meet specifications or did not comply with solicitation terms, and the resulting contract remained subject to all applicable Kentucky statutes, regulations, and the terms outlined in the solicitation. All responses were required to be submitted under sealed cover with signed solicitation forms, completed quote information, best-value documentation, and required affidavits, including affidavits from vendors claiming resident bidder status or qualified bidder status.