T-Shirts & Wearing Apparel

Jackson County, Missouri is soliciting bids for Invitation to Bid No. 25-050 to establish a twelve-month term and supply contract with three optional twelve-month extensions for the furnishing of T-shirts and wearing apparel for use by various County Departments. The procurement encompasses twelve distinct categories of apparel items including tank tops, short-sleeve t-shirts, t-shirts with pockets, long-sleeve t-shirts, cotton pique sport shirts, polyester sport shirts, crew neck sweatshirts, hooded sweatshirts, full-zip hooded sweatshirts, trucker caps, visors, and bucket hats, with pricing required across multiple size ranges (Small through 6XL) and color variations (Neutrals, Heathers, and Colors). Bidders must also provide pricing for supplemental services including screen printing setup fees, color screen printing charges per location, embroidery digitizing and stitching fees, and artwork design services. All items must be delivered FOB Destination within ten business days of Purchase Order receipt and County approval, with delivery to locations within Jackson County, and all pricing must include delivery costs with no fuel surcharges permitted. Electronic bid submissions are required through the Jackson County Bonfire Portal by 2:00 p.m. CST on January 13, 2026, with an Intent to Bid deadline of 12:00 p.m. CST on the same date; questions must be submitted by 5:00 p.m. CST on January 6, 2026. Qualifying bidders must provide proof of current registration with the Missouri Secretary of State, a Certificate of Insurance meeting specified liability limits, a completed IRS W-9 Form, evidence of required Federal, State, and Local Occupational Licenses, and a Certificate of Compliance from the Jackson County Compliance Review Office submitted at least five business days prior to the bid response deadline.

Bidders are encouraged to identify any applicable disadvantaged business enterprise (DBE), minority business enterprise (MBE), or woman-owned business enterprise (WBE) designations, and those claiming such status must attach copies of relevant governmental entity or Minority Supplier Council certifications as part of their Statement of Contractor Qualifications. The County reserves the right to split contract awards and extend pricing to members of the Mid-America Council of Public Purchasing within the greater Kansas City Metropolitan Trade Area. Bidders located outside the Greater Kansas City Metropolitan Area must submit documentation detailing how they will perform the work, and all artwork produced becomes the property of Jackson County and must be returned in the same condition as accepted. Pricing must remain firm throughout the contract term and any extensions, with bidders required to quote all adult sizing from Small through 6XL to be considered for award; substitution of items is not permitted without written County approval, damaged items will be returned at the bidder's expense for full credit, and overruns will not be accepted. The County estimates annual spending of $96,000 on these items, with the contract potentially valued at $384,000 over the initial twelve-month term plus three optional renewal periods. All contractors must maintain comprehensive insurance coverage including Commercial General Liability with limits of $1,000,000 per occurrence and $2,000,000 annual aggregate, Commercial Automobile Liability with $1,000,000 combined single limits, and Workers Compensation coverage meeting Missouri statutory requirements.