System Solution Upgrades and Maintenance
Closed State & local contract opportunity Posted
- Solicitation number
- SS-16519
- State
- Florida
- Responses due
Opportunity facts
- Jurisdiction
- NIGP codes
- UNSPSC codes
- Point of contact
-
- Alma Sanchez almasanchez@flhsmv.gov (850) 617-3176
Opportunity details come from vendor.myfloridamarketplace.com. Updated .
About this opportunity
The Florida Department of Highway Safety and Motor Vehicles has issued a notice of intent to enter into a single-source purchase with Fairfax Software for system solution upgrades and maintenance, with an information-receipt deadline of August 11, 2026. This is a sole-source procurement; Fairfax Software is identified as the only entity capable of providing maintenance for the proprietary Fairfax Software system, which the Department's records management operations rely on entirely.
The scope covers annual software and hardware maintenance for Fairfax Software Quick Modules and associated scanning equipment, including an upgrade from Quick Modules 3.0 to Quick Modules 5.0. The upgrade includes a complete system review of the Department's existing workflow to ensure successful migration of all features and modules, leveraging Quick Modules 5.0's latest technology for automated data capture and validation.
The estimated contract value is up to $341,184. The contract term runs from August 1, 2026, through October 31, 2027. Fairfax Software is located at 550 North Reo, Suite 202, Tampa, Florida. The contact for this procurement is Alma Sanchez, Bureau of Records and Data Management, at 2900 Apalachee Parkway, Tallahassee, Florida. The procurement was approved by Angela Lynn, Program Manager, Bureau of Records and Data Management, and Stephanie Sanford, Procurement Administrator, Bureau of Purchasing and Contracts.
Opportunity text
THIS IS NOT A REQUEST FOR A BID OR PROPOSAL
The Florida Department of Highway Safety and Motor Vehicles provides notice that it intends to enter into a single source purchase with Fairfax Software.
Click on the document attached below for additional information.
Files
| File | Type | Posted |
|---|---|---|
| FLHSMV-SS-003-27 PUR 7776- System Upgrade.pdf |
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