SWR2504 HVAC Units Replacement

The Washington State Department of Transportation (WSDOT) is seeking competitive bids for Solicitation SWR2504, a procurement for HVAC units replacement at their Area 2 office located in Chehalis, Washington. The project requires the supply of multiple HVAC units, specifically two 3-ton Weathermaker gas/electric rooftop units, two 4-ton Weathermaker units, three 5-ton YAC high-efficiency units, and one 3-ton R454b Entry YAC unit, along with associated accessories and economizers. Bidders must submit comprehensive product information demonstrating that proposed units match the quality and performance capabilities of existing units. The solicitation covers procurement of units only, with no installation services required. Bids are due by Friday, February 21, 2025, at 2:00 PM PST, with a preferred delivery date of February 27, 2025. The contract will be effective from the date of award through the date of delivery of the HVAC units. Bidders must include all cost components in their submission, including administrative fees, maintenance, manuals, documentation, shipping charges, labor, travel, training, consultation services, wiring, and supplies needed for installation, set-up, testing, and initial instruction to agency personnel.

The solicitation does not specify any specific set-aside designations or restrictions on responding organizations. Multiple bid submissions from the same vendor are permitted if clearly identified. WSDOT will handle electricity costs during installation, and the project does not require performance bonds or liquidated damages. The procurement spans multiple Washington jurisdictions, including Clark, Cowlitz, Kittitas, Lewis, Skamania, Wahkiakum Counties, and several CDP and city areas such as Clarkston, Fort Lewis, and Lewisville. While a specific budget range is not explicitly stated, the comprehensive nature of the bid requirements suggests a potentially significant procurement value. The solicitation is being coordinated by Eugene Onyango, and bidders are required to acknowledge receipt of the amendment by completing company information and providing an authorized representative's signature. No site visit is required for this procurement, as the solicitation focuses solely on obtaining quotes for specified HVAC units.