SWR2501-Hot Mix Asphalt: Area 3

The Washington State Department of Transportation (WSDOT) Southwest Region is soliciting a Request for Quote (RFQ) for Hot Mix Asphalt (HMA) products for Area 3, covering Clark, Cowlitz, Lewis, Pacific, Skamania, and Wahkiakum counties. The procurement seeks vendors to supply two specific HMA classes: Class 1/2" and Class 3/8" with PG 58H-22 oil or equivalent binders. Vendors must be located within 50 miles of the primary delivery location at the Raymond Shed in Raymond, WA. The contract term runs from March 14, 2025, through March 14, 2026, with potential extensions up to six total years. Bids are due by March 6, 2025, at 4:00 PM PST, with the apparent successful vendor to be announced on March 10, 2025, and formal award scheduled for March 14, 2025. Pricing must be quoted per ton, FOB origin, and the contract includes provisions for asphalt cost price adjustments based on the WSDOT Asphalt Binder Index. Vendors are also required to provide flat rate fees for nighttime and weekend operations when plants must open exclusively for WSDOT needs.

The solicitation requires vendors to maintain comprehensive general liability insurance of $1,000,000 per occurrence and automobile liability insurance of $1,000,000 per occurrence, with WSDOT named as an additional insured. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned, the contract includes technical specifications for asphalt temperature, with recent amendments clarifying that the temperature at time of batch will be 350F. No specific budget range or award value is explicitly stated in the documents. The procurement covers multiple jurisdictions, including incorporated cities and census-designated places such as Fort Lewis CDP, Pacific City, Clarkston Heights-Vineland CDP, and others. Vendors must carefully review the technical specifications, particularly the temperature requirements detailed in Amendments 1 and 2, which provide precise guidelines for asphalt production and delivery. The contract appears designed to ensure a consistent and reliable supply of hot mix asphalt for transportation infrastructure projects in the Southwest Washington region.