Switchgear Testing & Preventative Maintenance

Fairfax County, Virginia's Department of Procurement & Material Management is issuing an Invitation for Bid (IFB 2000004382) to establish a five-year term contract for switchgear testing and preventative maintenance services supporting the Department of Public Works and Environmental Services Wastewater Treatment and Collections Divisions. The contractor must provide comprehensive testing, maintenance, inspection, and repair services for low and medium voltage switchgear circuit breakers (600V-4160V), motor control centers, and protection relays across eight county facilities, including the Noman M. Cole, Jr. Water Recycling Facility and seven pump stations throughout Fairfax County and Alexandria. Required deliverables include preventative maintenance conducted once every three years, detailed field test reports documenting as-found and as-left conditions, insulation resistance testing, secondary injection testing, infrared thermography, vacuum bottle integrity testing, mechanical operation testing, and complete cleaning and documentation of all tested equipment, with all work performed in accordance with the National Electric Code, NFPA 70E, NETA, and NESC standards. Qualified contractors must maintain a service center capable of repairing and retesting electrical breakers, possess a minimum of 10 years' experience with high current test sets and secondary breaker test sets, hold a Virginia contractor's license with at least one Master Electrician license on staff, and provide certifications and detailed employee experience documentation. The County requires 24/7 service availability with a 48-hour response time for routine calls and 2-hour response time for emergencies, with estimates to be returned within three working days at no charge and valid for 30 days. Sealed bids are due June 9, 2026, at 11:00 AM and must be submitted electronically through the Bonfire portal at https://fairfaxcounty.bonfirehub.com; contract specialist Nicole Cifci can be contacted at (703) 324-2854 or Nicole.Cifci@fairfaxcounty.gov for inquiries. All work must be performed during designated facility hours (6:00 AM to 2:30 PM, Monday-Friday), with the understanding that facility operations are continuous and work may be delayed to ensure uninterrupted service.

Fairfax County does not impose specific set-aside designations but requires all bidders to self-classify their business by size and ownership type (micro, small, large, minority-owned, women-owned, service-disabled veteran-owned, nonprofit, or government/public body) and to certify compliance with ethics in public contracting regulations and equal opportunity standards. All bidders must submit the DPMM32 Coversheet, Pricing Schedule (BT-28WZ), Attachments A1-A5, a Form W-9, and current references from at least five similar projects completed within the past three years to be deemed responsive, and must certify that they do not employ subcontractors who would be ineligible under the County's Construction Safety Resolution. Contractors must disclose any OSHA violations or safety-related contract terminations with public entities within the three years prior to bid submission; those cited for willful violations, violations for failure to abate, repeated violations, or three or more serious violations are generally prohibited from bidding unless they meet eligibility criteria established by the County Risk Manager and request a determination of eligibility no later than 21 days before bid submission. Insurance requirements include Workers' Compensation and Employer's Liability coverage ($1,000,000 minimum), Commercial General Liability ($1,000,000 per occurrence, $2,000,000 aggregate), and Automobile Liability ($1,000,000 per occurrence/aggregate), all issued by companies admitted in the Commonwealth of Virginia with an A.M. Best's rating of at least A:VII. Pricing must be F.O.B. Destination with all direct and indirect overhead costs included; labor rates for overtime hours (Monday-Friday 3:31 p.m. through 6:29 a.m., weekends, and County holidays) are paid on a time-and-a-half basis, with a 10 percent markup permitted on materials, equipment rentals, and subcontracting services. Unit prices remain firm for 365 days from contract execution, with price adjustments requiring 60 days' advance notice and County approval; no specific budget or award value is disclosed in the available documentation, and the County reserves the right to make primary and secondary awards based on its determination of best interest.