SWC226 Winter Road Maintenance Equipment

The State of Tennessee is issuing an Invitation to Bid (ITB) for Winter Road Maintenance Equipment through Statewide Contract SWC226, targeting state agencies, local governmental entities, university systems, and select nonprofit organizations. The procurement seeks comprehensive winter road maintenance equipment including heavy truck plows, snowplows, snowplow blades, tailgate spreaders, V-box spreaders, brine production systems, tanks, sprayers, and related accessories. The state intends to award up to two separate contracts per line item, with evaluation criteria focusing on respondents' ability to perform, conformity to specifications, and compliance with bid factors. The solicitation covers approximately 40+ line items with estimated annual quantities ranging from 1 to 1,786 units. Key dates include a pre-response conference scheduled for May 29, 2025, at 10:00 a.m. CT via MS Teams, with written questions due by June 4, 2025. Respondents must be registered with the State of Tennessee Supplier Portal and provide 180-day fixed pricing, with the contract term spanning 24 months starting August 1, 2025, and options for up to three potential renewals.

The procurement includes specific requirements for diversity business participation and mandates that respondents comply with Tennessee Department of Revenue registration and various insurance coverage minimums. Vendors must provide comprehensive documentation including parts discount information, installation instructions, manufacturer certifications, and detailed service provisions. The contract has an estimated total purchase liability of $15 million and allows authorized users to purchase directly from contractors according to their procurement policies. Bidders must demonstrate compliance with the Iran Divestment Act, provide Secretary of State registration, and meet specific technical specifications emphasizing high-quality, durable equipment with stainless steel construction and corrosion resistance. The state may modify the contract through a Memorandum of Understanding, potentially adding lines, items, or options at its discretion. Insurance requirements include workers' compensation, commercial general liability, and automobile liability coverage with specific minimum coverage amounts. Authorized users span a broad range of governmental and quasi-governmental entities, providing significant market opportunity for successful bidders.