SWC226_Winter_Road_Maintenance_Equipment.pdf

Event Description This is a Pre-Response Conference notification for SWC226 Winter Road Maintenance Equipment for a two-year statewide contract with three optional one-year renewals for State of Tennessee Authorized Users.

Request for Information (RFI), including the Event Details, Specifications, and Terms and Condition and any other attachments.

If the Review and bid on the event link included in the e-mail notification does not work, please go to https://supplier.edison.tn.gov. Click on the link that says Supplier Portal Home Page and then log in with your supplier ID and password. Click on the event under the Events box.

Note: Information at the pre-bid will be displayed electronically. No paper copies will be provided. Attendees are advised to prepare copies of the attached event documents for their use at the pre-bid.

This is not a bid request; this is a request for information. Request for Information (RFI) Conference: Pre-Bid Conference Title: SWC226 Winter Road Maintenance Equipment Date: May 29th, 2025 Time: 10:00 a.m. CT Location: MS Teams Only. Please note the link below and can also be found in the Terms and Conditions.

Link:

https://teams.microsoft.com/l/meetup-join/19%3ameeting_YWViMDk5N2EtODkyZS00ZWMxLWFlNTgtYzU1NGVhM jNjZDlh%40thread.v2/0?context=%7b%22Tid%22%3a%22f345bebf-0d71-4337-9281-24b941616c36%22%2c%22Oid %22%3a%22c8b9cc08-ff88-4dac-8575-cf8c5396b8c2%22%7d

Meeting ID: 262 564 092 851 7 Passcode: LM2KK6Ba

Dial in by phone +1 629-209-4396,,824655630# United States, Triune Find a local number Phone conference ID: 824 655 630#

Contract Administrator:

Will London William.London@tn.gov 615-532-1733

Factor Summary Question Response Please provide the brand and model names of the goods included in this bid.

Required: Yes Mandatory Response:No

RFI Details

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 1 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

05/21/2025 14:00:00 CDT 06/04/2025 14:00:00 CDT

Response Comments

Question Response

Respondents must include a list of all authorized service centers in their responses.

Required: No Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Response Comments

Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."

Required: Yes Mandatory Response:No

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 2 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment

List the return goods policy:

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

The purpose of this Invitation to Bid is to establish a source or sources of supply for all Tennessee State Agencies and Authorized Users.

Tennessee State Agencies refers to the various departments, institutions, boards, commissions, and agencies of the executive branch of government of the State of Tennessee with exceptions as addressed in Tenn. Comp. R. & Regs.

0690-03-01-.01. The Contractor shall provide all goods or services and deliverables as required by this Contract to all Tennessee State Agencies.

Authorized Users are those entities that are authorized to purchase off of Statewide Contracts and include the following:

a) all Tennessee State governmental entities (this includes the legislative branch; judicial branch; and, commissions and boards of the State outside of the executive branch of government);

b) Tennessee local governmental agencies;

c) the board of trustees of the University of Tennessee system, the Tennessee board of regents system, or the State university boards;

d) any private nonprofit institution of higher education chartered in Tennessee;

and,

e) any corporation which is exempted from taxation under 26 U.S.C. Section 501(c)(3), as amended, and which contracts with the Department of Mental Health and Substance Abuse Services or the Department of Intellectual and Developmental Disabilities to provide services to the public (Tenn. Code Ann. § 33-2-1001).

Any contracts awarded from this Invitation to Bid shall be made available to Authorized Users in addition to Tennessee State Agencies, unless a letter is attached to this Invitation to Bid, requesting that the contract is only available for use by Tennessee State Agencies.

NOTE: To request that any resulting contract be available only to Tennessee State Agencies, enter No and attach an exemption request letter addressed to the Central Procurement Office.

Required: Yes Mandatory Response:No

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 3 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment

If the respondent is not registered with the Secretary of State's Office, it will be given seven (7) business days to become registered or the bid will be rejected.

Please provide Secretary of State issued ID Number

Required: Yes Mandatory Response:No

Response Comments

Associated Terms:

Prior to award and during the contract period, a corporation must be registered and be in good standing with the

Secretary of State's Office. The following is the contract information for the Secretary of State's Office: State of

Tennessee, Department of StateAttn Business Filings and Information312 Rosa L Parks Ave 6th Floor, WRS Tennessee TowerNashville TN 37243-1102Email: TNSOS.CORPINFO@tn.govWebsite:

https://sos.tn.gov/business-services/business-entity-filingsBid event respondents will be granted seven (7) business days from the date of bid submission to register with the Secretary of State or bid response will be rejected.

Please answer yes or no to the following. If "yes", describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment , or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c)is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses detailed above; and (d)has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required: Yes Mandatory Response:No

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 4 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment

The respondent shall indicate the standard warranty period.

List the Standard Warranty Period:

Required: Yes Mandatory Response:No

Response Comments

I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.

Required: Yes Mandatory Response:Yes

Response Comments

Please provide documentation certifying that the parts & service requirements in the snowplow specs have been met as listed. This includes dealer and associate certifications.

Required: Yes Mandatory Response:No

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 5 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann. § 12-12-106." For reference purposes, the list is currently available online at:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/ library-/public-information-library.html

Required: Yes Mandatory Response:No

Response Comments

Respondents must attach their completed Evaluation Model/Bid Pricing Document here.

Required: Yes Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 6 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment

How many days after receipt of purchase order will it take to deliver item(s)?

Required: Yes Mandatory Response:No

Response Comments

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 7 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 8 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 9 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

RFI Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013666 RFI RFx 10 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment