SWC226 Winter Road Maintenance Equipment

The State of Tennessee is soliciting bids for a statewide contract (SWC226) for winter road maintenance equipment and supplies, targeting state agencies, local governmental entities, university systems, and specific nonprofit organizations. The procurement encompasses a comprehensive range of equipment including snow plows, grader blades, brine production systems, sprayers, tanks, and various applicators. Key deliverables include heavy truck plows in 10', 12', and 14' lengths, tailgate and V-box spreaders, brine makers, liquid applicators, and related winter maintenance technologies. The state plans to award up to two contracts per line item, with evaluation based on 180-day fixed pricing, ability to perform, conformity to specifications, and compliance with bid factors. The solicitation is open from June 23, 2025, at 8:00 AM CDT to July 1, 2025, at 2:00 PM CDT, with a pre-response conference scheduled for May 29, 2025, at 10:00 a.m. CT via MS Teams and written questions due by June 4, 2025. The contract will be effective from August 1, 2025, and extend for 24 months, with options for up to three renewals and a potential 180-day term extension.

Vendor participation is restricted to organizations registered with the Tennessee Secretary of State and with valid sales tax registration. The procurement encourages diversity business participation and requires vendors to complete various compliance forms, including Iran Divestment Act certification. Eligible respondents must provide comprehensive documentation including brand and model names, authorized service centers, dealer certifications, and warranty information. While no incumbent vendors are specifically listed, the state estimates total purchases during the contract term at $15 million, suggesting significant potential contract value. Authorized users include all Tennessee State governmental entities (executive, legislative, and judicial branches), local governmental agencies, University of Tennessee system, Tennessee Board of Regents system, state university boards, and specific nonprofit corporations. Vendors must demonstrate the ability to provide parts and service certifications, standard warranty periods, and meet detailed technical specifications for winter maintenance equipment across multiple categories.