SWC226_Winter_Road_Maintenance_Equipment.pdf

Event Description This event is to bid a multi-year statewide contract for SWC226 Winter Road Maintenance Equipment for the State of Tennessee.

Specifications and Terms and Conditions are attached.

Solicitation Coordinator:

Will London William.London@tn.gov 615-532-1733

READ THE ENTIRE BID, including the Event Details, Specifications, Terms and Conditions, and any other attachments.

If the Review and bid on this event link included in the e-mail notification does not work, please go to http://www.edison.tn.gov/ and click the link to the Supplier Portal Home Page. Log in with your vendor ID and password in order to search bid opportunities.

NOTE: Internet Explorer and Firefox are the recommended browsers to access the Supplier Portal and bid on events. Google Chrome is not supported and should not be used. Need help with EDISON?

Call the Edison HELP Desk at 866-376-0104 or 615-741-4357.

Please do not wait until the last day to POST YOUR BID. The Edison system will sign you out after 30 minutes of inactivity. Your password expires EVERY 90 DAYS. It is the responsibility of the Edison User (bidder/vendor) to maintain their own profile information (Email address, phone numbers, address of contacts) and to continue to keep it current by logging into the Supplier Portal and making changes as needed.

Supplier Portal link: http://www.edison.tn.gov (Maintain supplier information).

Central Procurement Office Website: https://www.tn.gov/generalservices/procurement The website is constantly being updated with information to assist the agencies and vendors; you are encouraged to visit the website frequently.

General Questions Question UOM Best Worst Response Please provide the brand and model names of the goods included in this bid.

Required: Yes Mandatory Response:No

Response Comments

Event Details

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 1 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Question UOM Best Worst Response

Respondents must include a list of all authorized service centers in their responses.

Required: No Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

We ask that you take a few short minutes to complete this survey. The purpose of this survey is to capture Respondents' assessments of CPO procurement processes.

Your responses will remain anonymous, and will have no bearing or consideration on contract award.

https://www.surveymonkey.com/r/stateoftncpocustomer

Required: No Mandatory Response:No

Response Comments

Please complete the attached form, included with the Terms and Conditions document, and attach all pertinent documentation regarding your company's efforts to achieve diversity business participation. This information must be submitted with the bid document and monthly thereafter until a reasonable level of diversity business participation is achieved. Confirm below that you have completed this attached form by choosing, "Yes."

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 2 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

List the return goods policy:

Required: Yes Mandatory Response:No

Response Comments

Please attach documentation that reflects you are registered with the Department of Revenue for sales and use tax, as stated in the Terms and Conditions. If you are exempt, please provide a copy of the communication from the Department of Revenue supporting this exemption.

Required: Yes Mandatory Response:No

Response Comments

The purpose of this Invitation to Bid is to establish a source or sources of supply for all Tennessee State Agencies and Authorized Users.

Tennessee State Agencies refers to the various departments, institutions, boards, commissions, and agencies of the executive branch of government of the State of Tennessee with exceptions as addressed in Tenn. Comp. R. & Regs. 0690-03-01-.01. The Contractor shall provide all goods or services and deliverables as required by this Contract to all Tennessee State Agencies.

Authorized Users are those entities that are authorized to purchase off of Statewide Contracts and include the following:

a) all Tennessee State governmental entities (this includes the legislative branch; judicial branch; and, commissions and boards of the State outside of the executive branch of government);

b) Tennessee local governmental agencies;

c) the board of trustees of the University of Tennessee system, the Tennessee board of regents system, or the State university boards;

d) any private nonprofit institution of higher education chartered in Tennessee; and,

e) any corporation which is exempted from taxation under 26 U.S.C. Section 501(c)(3), as amended, and which contracts with the Department of Mental Health and Substance Abuse Services or the Department of Intellectual and Developmental Disabilities to provide services to the public (Tenn. Code Ann. § 33-2-1001).

Any contracts awarded from this Invitation to Bid shall be made available to Authorized Users in addition to Tennessee State Agencies, unless a letter is attached

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 3 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

to this Invitation to Bid, requesting that the contract is only available for use by Tennessee State Agencies.

NOTE: To request that any resulting contract be available only to Tennessee State Agencies, enter No and attach an exemption request letter addressed to the Central Procurement Office.

Required:Yes Mandatory Response:No

Response Comments

If the respondent is not registered with the Secretary of State's Office, it will be given seven (7) business days to become registered or the bid will be rejected.

Please provide Secretary of State issued ID Number

Required: Yes Mandatory Response:No

Response Comments

Associated Terms:

Prior to award and during the contract period, a corporation must be registered and be in good standing with the

Secretary of State's Office. The following is the contract information for the Secretary of State's Office: State of

Tennessee, Department of StateAttn Business Filings and Information312 Rosa L Parks Ave 6th Floor, WRS Tennessee TowerNashville TN 37243-1102Email: TNSOS.CORPINFO@tn.govWebsite:

https://sos.tn.gov/business-services/business-entity-filingsBid event respondents will be granted seven (7) business days from the date of bid submission to register with the Secretary of State or bid response will be rejected.

Please answer yes or no to the following. If "yes", describe using additional pages and attach to the Response including any relevant details:

(a) is the Respondent presently debarred, suspended, proposed for debarment , or voluntarily excluded from covered transactions by any federal or state department or agency;

(b) has the Respondent within the past three (3) years, been convicted of, or had a civil judgment rendered against the contracting party from commission of fraud, or a criminal offence in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or grant under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

(c)is the Respondent presently indicted or otherwise criminally or civilly charged by a government entity

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 4 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

(federal, state, or local) with commission of any of the offenses detailed above; and (d)has the Respondent within a three (3) year period preceding the contract had one or more public transactions (federal, state, or local) terminated for cause or default.

Required:Yes Mandatory Response:No

Response Comments

The respondent shall indicate the standard warranty period.

List the Standard Warranty Period:

Required: Yes Mandatory Response:No

Response Comments

I (we) agree to strictly abide by all the statutes and terms contained in the rules of the Department of General Services, Central Procurement Office, which are by reference made a part hereof, in addition to the special terms, conditions and specifications embodied in the invitation to bid.

IMPORTANT: By Selecting YES, the bidder certifies compliance with the above and further certifies that this bid is made without collusion or fraud.

Required: Yes Mandatory Response:No

Response Comments

Please provide documentation certifying that the parts & service requirements in the snowplow specs have been met as listed. This includes dealer and associate certifications.

Required: Yes Mandatory Response:No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 5 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

Response Comments

Please list the following information:

List the Contract Administrator's Name List the Contract Administrator's Address List the Contract Administrator's Phone Number List the Respondent's Toll Free Phone Number List the Contract Administrator's Pager or Cell Number List the Contract Administrator's Email Address List the Respondent's Website

Required: Yes Mandatory Response:No

Response Comments

The Respondent affirms the following statement, as required by the Iran Divestment Act Tenn. Code Ann. § 12-12-111: "By submission of this response, each Respondent and each person signing on behalf of any Respondent certifies, and in the case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge and belief that each Respondent is not on the list created pursuant to Tenn. Code Ann.

§ 12-12-106." For reference purposes, the list is currently available online at:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/library-/public-information-li brary.html

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 6 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

Respondents must attach their completed Attachment C - SWC226 Bid Sheet here.

Required: Yes Mandatory Response:No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

How many days after receipt of purchase order will it take to deliver item(s)?

Required: Yes Mandatory Response:No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 7 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

Line Details Line: 1 Item ID: Line Qty: 1 UOM: Each Bid Qty: 1 Required: Yes Reserve Price: No

Description: Placeholder line for Edison

Question UOM Best Worst Response What is the unit price of this item?

Required: No Mandatory Response: No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 8 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 9 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: Each Description: Placeholder line for Edison

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 07/06/2025 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 10 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT

Appendix B - Terms & Conditions

1. The undersigned acknowledges that all submitted information and documentation will become the property of the state of Tennessee. The undersigned also affirms that the information given above is true, accurate, and includes pertinent information necessary to identify and explain the operation of this organization to the best of my knowledge and is in no way misleading.

2. Should any data change in the future, the Supplier agrees to immediately submit the correct information electronically through the State's Supplier Portal.

If the information will be submitted in writing please mail to the following address:

Department of Finance and Administration 312 Rosa L. Parks Ave.

21st Floor Tennessee Tower ATTN: Supplier Maintenance Nashville, TN 37243

3. No person on the grounds of handicap or disability, age, race, color, religion, sex, national origin, creed, or any other classification protected by Federal and/or Tennessee State constitutional and/or statutory law shall be excluded from participation in, or denied benefits of, or be otherwise subjected to discrimination in the performance of the Contract or in the employment practices of the Contractor. The Contractor shall, upon request, show proof of such non-discrimination, and shall post in conspicuous places, available to employees and applicants, notices of non-discrimination.

Last Updated: 08/30/2016

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Submit To: General Services - CPO

312 ROSA L PARKS AVE

3rd Floor

NASHVILLE TN 37243

United States

Contact: William London Phone: 615/532-1733 Email: william.london@tn.gov

PeopleSoft Strategic Sourcing Event ID Format Type Page 32110-0000013675 Sell RFx 11 Event Round Version 1 1 Event Name SWC226 Winter Road Maintenance Equipment Start Time Finish Time

06/23/2025 08:00:00 CDT 07/01/2025 14:00:00 CDT