SWC 121 Shredding Services

The State of Tennessee is conducting a competitive procurement for Statewide Contract 121 Shredding Services (Event #32110-13727), seeking comprehensive paper and media shredding services for state agencies, local governmental units, higher education institutions, and certain nonprofit entities. The procurement aims to ensure compliance with state and federal privacy laws and mitigate risks associated with confidential information handling. The contract will cover mobile and plant-based shredding services across four Tennessee Department of Transportation (TDOT) regions, offering bin sizes ranging from 28-32, 60-70, and 90-100 gallons, with options for regular and purge shredding. Bidders must be National Association for Information Destruction (NAID) AAA-certified, provide comprehensive background-checked personnel, and implement strict security protocols. The solicitation requires detailed pricing submissions using an evaluation model that calculates total bid value based on expected annual quantities per region. The bid is open from September 16, 2025, to September 25, 2025, at 2:00 p.m. CT, with an anticipated contract term of 36 months and potential two one-year renewals, not exceeding 60 months total.

The procurement allows bidders to submit proposals for individual TDOT regions, with no specific set-aside designations for disadvantaged enterprises mentioned. The contract follows the termination of a previous contract with Vital Records Holding LLC, which was cancelled on May 19, 2025. The estimated total contract liability is $4,400,000, with a 1% administrative fee to be rebated back to the State based on quarterly usage. Pricing will remain firm for the first 365 days, after which the State may consider price adjustments. Authorized users can purchase directly from the contractor according to their own procurement policies. The contract includes comprehensive insurance requirements and technology security provisions, mandating encryption, annual penetration testing, and disaster recovery capabilities. The State reserves the right to terminate the contract for convenience with 30 days' notice, and potential contractors must provide proof of Department of Revenue registration and be prepared to accept state purchasing cards as a payment method.