Sussex County Courthouse East Side Chiller Replacement

The State of Delaware, Office of Management and Budget, Division of Facilities Management, is soliciting sealed bids for the Sussex County Courthouse East Side Chiller Replacement project (Contract No. MC1002001123), a capital improvement procurement for the replacement of water-cooled chillers and associated modifications at the Sussex County Courthouse facility. The procurement seeks a qualified contractor to procure and install a new chiller unit meeting specified tonnage and performance requirements, with deliverables including equipment procurement, installation, testing, commissioning, and comprehensive warranty coverage. Bidders must comply with prevailing wage requirements established by the Delaware Department of Labor, with hourly rates varying by worker classification and county jurisdiction, and must submit sealed bids via the Bonfire Portal (https://DFM.bonfirehub.com) by 1:00 PM local time on July 2, 2026, with bid opening and reading at 2:00 PM the same day at the Haslet Armory in Dover, Delaware. A mandatory pre-bid meeting is scheduled for June 10, 2026, at 9:00 AM at the Sussex County Maintenance Shop in Georgetown, Delaware, where attendance is a prerequisite for bidding and representatives must establish subcontractor lists and conduct site visits. Each bid must be accompanied by bid security equivalent to ten percent of the bid amount including all additive alternates, and the successful bidder must post performance and payment bonds equal to 100 percent of the contract price. Contract documents are available for $300.00 per paper set or $100 per electronic set (non-refundable) from the Reprographics Center, Inc., payable to StudioJAED.

The procurement is open to all qualified bidders with full non-discrimination provisions, and the State actively encourages participation from Minority Business Enterprises (MBEs), Disadvantaged Business Enterprises (DBEs), Women-Owned Business Enterprises (WBEs), and Veteran-Owned Business Enterprises (VOBEs). The project specifications establish detailed technical parameters for chiller capacity, refrigerant type, and energy efficiency ratings, with the new equipment required to integrate seamlessly with existing courthouse infrastructure and comply with applicable environmental and safety regulations. The selected contractor must deliver installation methodologies, testing procedures, warranty requirements, and performance guarantees in accordance with the specifications document. The State reserves the right to reject any or all bids, waive any informalities, and extend the bid opening deadline with not less than two calendar days' notice via certified delivery, facsimile, or electronic means. While no specific incumbent vendor or award value range is identified in the procurement documents, the contract represents a significant mechanical systems upgrade for the Sussex County Courthouse facility with substantial performance and compliance requirements.