OMB-MC1002001123-ad1.pdf

Meeting Date: June 10, 2026

Addendum Date: June 11, 2026

Project: East Side Chiller Replacement at SC Courthouse

DFM Project No: MC1002001123

The work herein shall be considered part of the bid documents for the referenced project and carried out in accordance with the following supplemental instructions issued in accordance with the Contract Documents without change in Contract Sum or Contract

Time. Acknowledge receipt of addendum on the bid form as indicated.

Pre-Bid Meeting Minutes / Clarifications:

1. Introductions:

a. State of DE OMB/DFM Project Manager – Dean Seely joseph.seely@delaware.gov / 302-739-5644

b. Studio JAED Project Manager – Dan Shurina shurinad@studiojaed.com / 302-832-1652

2. See attached pre-bid sign in sheets for reference.

3. Review of bidding timeline.

a. Bids will be received by the State of Delaware, Office of

Management and Budget, Division of Facilities Management, by way of the Bonfire Portal at https://DFM/bonfirehub.com until

1:00 PM, Thursday, July 2, 2026. Bids will be read aloud in the conference room at 2:00 PM.

b. Bidders are to submit questions in writing by email to Dan Shurina at the e-mail address noted above. Responses will be issued by addendum.

c. Bidder questions will be accepted until 5:00 PM Thursday, June 25, 2026.

4. All drawings must be purchased through RCI as noted in the bid advertisement. All information / addenda will be released through RCI for this bid. IT IS THE CONTRACTOR’S RESPONSBILITY TO ENSURE THAT THEY

HAVE RECEIVED ALL ADDENDA FOR THE PROJECT.

5. The contractor is responsible for obtaining all required building permits and trade permits for the project.

6. The bid form is reissued with this addendum to include listed subcontractor categories. Listed subcontractor categories exclusively include HVAC, Electrical and Carpentry.

7. The existing BAS is JCI by Modern Controls. Modifications to existing BAS are to be performed by Modern Controls.

Addendum

No. 1

8. The project includes a $40,000 allowance for unforeseen conditions which is to be included in contractor’s base bid price and is to be used at the owner’s discretion as project progresses. The allowance is not intended for any portion of work indicated in the bid documents. Any balance remaining in the allowance is to be returned to owner by credit change order at project conclusion.

9. Bid Form and Required Documents:

a. Bidders may not alter the bid form.

b. If bid form is reissued during the bidding process, the latest bid form is to be submitted.

c. Bidders are not to leave any blank lines on the bid form. Fill out bid form completely.

d. Bidders are to individually acknowledge receipt of each numbered addendum received on the bid form. Bidders must list themselves for any listed subcontractor scope of work if they intend to do the scope of work with their own work force.

e. Completed drug testing affidavit forms are required with each bid.

The drug testing affidavit declares compliance with drug testing requirements for the bidder and all listed subcontractors.

f. A bid bond is required to be submitted with the bid. Bidders are to use the state bid bond form, a copy of which is found in the project manual.

10. In general, work is to be performed during normal business hours (Monday through Friday, 8:00 am through 4:30 pm with minor adjustments as needed to accommodate the owner’s schedule unless noted otherwise in the documents – and the Contractor may begin the work once all materials to complete the project are in-hand and following Owner’s approval of the

Contractor’s work schedule.

11. Work is to be sequenced seasonally such that the entire cooling system is operational between April 15th and October 15th, annually, with minor adjustments as required by the Owner to maintain building setpoints.

Contractor shall provide temporary chiller with temporary electrical and chilled water connections and modifications as required in the event the chilled water system is not operational by the required date.

12. See 01 10 00 Summary of Work for requirements related to HVAC shutdowns, utility outages and work sequencing.

13. Immediately following the pre-bid meeting, a voluntary walkthrough was conducted at the project site.

Changes to Specifications:

1. Specification 00 41 13 – Bid Form

a. Amended to include subcontractor categories decided upon at mandatory pre-bid meeting.

b. See attached updated Bid Form.

Changes to Drawings:

1. Drawing MD101 – First Floor Demolition Plan

a. Add draining, demolition and replacement of section of fire protection piping as indicated to facilitate the work.

b. See attached updated Drawing MD101.

Attachments:

1. Pre-Bid Sign-In Sheet (Scanned)

2. Pre-Bid Sign-In Sheet (Typed)

3. Specification 00 41 13 – Bid Form

4. Drawing MD101 – First Floor Demolition Plan

END

HEADQUARTERS

2500 WRANGLE HILL ROAD 302.832.1652 PHONE

FOX RUN OFFICE PLAZA, SUITE 110 302.832.1423 FAX

BEAR, DE 19701

ARCHITECTS ENGINEERS FACILITIES SOLUTIONS

Project No.: MC1002001123 Start Time: 9:00 AM

Date: June 10, 2026 End Time: 9:25 AM

PRE-BID

SIGN IN SHEET

1. Dan Shurina

Studio JAED

302-832-1652 shurinad@studiojaed.com

2. Vince Duobinis

East Coast Plumbing & HVAC

302-743-6803 vince@ecph.net

3. Chris Dennis

Schlosser & Associates

302-738-7333 chris@schlosserandassociates.com

4. Edward Welch

Flo Mechanical

302-530-1030 jamese@flomechanical.com

5. Bobby Stewart

Statewide Mechanical, Inc

302-376-6117 bstewart@statewide-hvac.com

6. Chuck Cosner

Amakor, Inc

302-834-8664 amakor@aol.com

7. Mike Petua

Bancroft Construction

302-725-8542 mpetua@bancroftusa.com

8. Alyssa Serpico

Joseph T. Richardson, Inc

302-398-8101 serpico@jtrmech.net

9. Thomas O’Flynn

Superior Electric

302-332-9344 thomas@superiorelectric.biz

10. Jacob Giuliani

ID Griffith, Inc

302-593-0990 amccracken@idgriffith.com

11. Mike Vallandingham

Modern Controls

720-775-5086 mvallandingham@moderncontrols.com

12. Dean Seely

OMB / Division of Facilities Management

302-739-5644

Joseph.seely@delaware.gov

13. Paul Marino

302-535-2026 paul.marino@delaware.gov

14. Evan Marvel

302-554-4396 evan.marvel@delaware.gov

15. Josh Cannon

Worth & Company

302-584-7291 estimating@worthandcompany.com

16. Jordan Bellomo

Energy Transfer Solutions

302-563-2561 jordanb@etshvac.com

Sussex County Courthouse East Side Chiller Replacement March 6, 2026 MC1002001123

StudioJAED Architects & Engineers BID FORM Project No. 25081 00 41 13 - 1

BID FORM

EAST SIDE CHILLER REPLACEMENT

SUSSEX COUNTY COURTHOUSE

1 THE CIRCLE, GEORGETOWN, DE 19947

CONTRACT # MC1002001123

For Bids Due: To: OMB / Division of Facilities Management 122 Martin Luther King Jr Blvd South Dover, DE 19901

Name of Bidder:

Delaware Business License No.: Taxpayer ID No.:

(Other License Nos.):

Phone No.: ( ) - Fax No.: ( ) -

The undersigned, representing that he has read and understands the Bidding Documents and that this bid is made in accordance therewith, that he has visited the site and has familiarized himself with the local conditions under which the Work is to be performed, and that his bid is based upon the materials, systems and equipment described in the Bidding Documents without exception, hereby proposes and agrees to provide all labor, materials, plant, equipment, supplies, transport and other facilities required to execute the work described by the aforesaid documents for the lump sum itemized below:

East Side Chiller Replacement Sussex County Courthouse MC1002001123 March 6, 2026

BID FORM StudioJAED Architects & Engineers 00 41 13 - 2 Project No. 25081

1 THE CIRCLE, GEORGETOWN, DE 19947

ALTERNATES

Alternate prices conform to applicable project specification section. Refer to specifications for a complete description of the following Alternates. An “ADD” or “DEDUCT” amount is indicated by the crossed-out part that does not apply.

ALTERNATE No. 1: Provide fan coil units and modified scope as described in the documents.

Add/Deduct:

UNIT PRICES

There are no unit prices.

ALLOWANCES

Allowances conform to applicable project specification section. Refer to the specifications for a complete description of the following Allowances:

ALLOWANCE No. 1: For general contingencies and repairs, the remaining balance of which is to be returned to owner by credit change order at project conclusion ($40,000).

Contractor to initial in acknowledgement of project allowance(s): _____________________

Project No. 25081 00 41 13 - 3

I/We acknowledge Addendums numbered and the price(s) submitted include any cost/schedule impact they may have.

This bid shall remain valid and cannot be withdrawn for thirty (30) days from the date of opening of bids (60 days for School Districts and Department of Education), and the undersigned shall abide by the Bid Security forfeiture provisions. Bid Security is attached to this Bid.

The Owner shall have the right to reject any or all bids, and to waive any informality or irregularity in any bid received.

This bid is based upon work being accomplished by the Sub-Contractors named on the list attached to this bid.

Should I/We be awarded this contract, I/We pledge to achieve substantial completion of all the work within calendar days of the Notice to Proceed.

The undersigned represents and warrants that he has complied and shall comply with all requirements of local, state, and national laws; that no legal requirement has been or shall be violated in making or accepting this bid, in awarding the contract to him or in the prosecution of the work required; that the bid is legal and firm; that he has not, directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken action in restraint of free competitive bidding.

Upon receipt of written notice of the acceptance of this Bid, the Bidder shall, within twenty (20) calendar days, execute the agreement in the required form and deliver the Contract Bonds, and Insurance Certificates, required by the Contract Documents.

I am / We are an Individual / a Partnership / a Corporation

By Trading as (Individual’s / General Partner’s / Corporate Name)

(State of Corporation)

Business Address:

Witness: By:

( Authorized Signature )

(SEAL)

( Title ) Date:

ATTACHMENTS

Sub-Contractor List Non-Collusion Statement Affidavit of Employee Drug Testing Program Affidavit of Contractor Qualifications Bid Security (Others as Required by Project Manuals)

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00 41 13 - 6 Project No. 25081

AFFIDAVIT

OF

CONTRACTOR QUALIFICATIONS

We hereby certify that we will abide by the contractor’s qualifications outlined in the construction bid specifications for the duration of the contract term.

In accordance with Title 29, Chapter 69, Section 6962(d)(10)b.3 of the Delaware Code, after a contract has been awarded the successful bidder shall not substitute another subcontractor whose name was submitted on the Subcontractor Form except for the reasons in the statute and not without written consent from the awarding agency. Failure to utilize the subcontractors on the list will subject the successful bidder to penalties as outlined in the General Requirements Section 5.2 of the contract.

Contractor Name:

Contractor Address:

Authorized Representative (typed or printed):

Authorized Representative (signature):

Title:

Sworn to and Subscribed before me this day of 20 .

My Commission expires . NOTARY PUBLIC .

THIS PAGE MUST BE SIGNED AND NOTARIZED FOR YOUR BID TO BE CONSIDERED.

Project No. 25081 00 41 13 - 7

NON-COLLUSION STATEMENT

This is to certify that the undersigned bidder has neither directly nor indirectly, entered into any agreement, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this proposal submitted this date to the Office of Management and Budget, Division of Facilities Management.

All the terms and conditions of MC1002001123 have been thoroughly examined and are understood.

NAME OF BIDDER:

AUTHORIZED REPRESENTATIVE

(TYPED):

AUTHORIZED REPRESENTATIVE

(SIGNATURE):

TITLE:

ADDRESS OF BIDDER:

E-MAIL: ______________________________________________________________

PHONE NUMBER:

00 41 13 - 8 Project No. 25081

AFFIDAVIT

OF

EMPLOYEE DRUG TESTING PROGRAM

4104 Regulations for the Drug Testing of Contractor and Subcontractor Employees Working on Large Public Works Projects requires that Contractors and Subcontractors implement a program of mandatory drug testing for Employees who work on Large Public Works Contracts funded all or in part with public funds.

We hereby certify that we have in place or will implement during the entire term of the contract a Mandatory Drug Testing Program for our employees on the jobsite, including subcontractors that complies with this regulation:

Contractor/Subcontractor Name:

Contractor/Subcontractor Address:

Authorized Representative (typed or printed):

Authorized Representative (signature):

Title:

END OF BID FORM