Surveillance Cameras for Satellite Tax Collector's Office

The County of San Mateo Treasurer-Tax Collector's Office is soliciting proposals for the design and installation of a high-definition IP-based surveillance camera system for its new 650-square-foot satellite office within the North County Wellness Center in South San Francisco, California. The system deliverables include seven networked cameras (two 180-degree outdoor-rated wall-mounted cameras, two 360-degree indoor cameras, and three fixed ceiling dome cameras), a Network Video Recorder running exacqVision software from a U.S.-based manufacturer such as Tyco or Axis, all associated cabling, installation labor, and one year of warranty support. The system must support at least six months of motion-based video retention at 1080p resolution at 10-15 frames per second with on-premises storage, and proposers must provide a "buy-once" solution with no ongoing monthly cloud licensing or per-camera software subscriptions. Required vendor qualifications include four years of similar service experience within the past seven years, a C-7 Low Voltage Systems License, authorization as an Axis Communications and Tyco/ExacqVision integrator, and assignment of at least one lead technician with Axis Certified Professional or ExacqVision Technical Certification. Evaluation criteria consist of the written statement of work (40 points), minimum qualifications review (35 points), price (25 points), and preferential points (10 points). A mandatory pre-proposal site walk-through is scheduled for March 10, 2026, at 10:00 a.m., with registration required by March 6, 2026; the deadline for questions is March 20, 2026, at 12:00 p.m.; and proposals are due April 1, 2026, at 12:00 p.m. via the eProcurement portal. Work is scheduled to commence in August 2026 with system completion targeted for October through December 2026, with a contract term of one year.

The County of San Mateo has adopted a Local Business Procurement Preference Ordinance offering five percent preferential points for local businesses or non-profits, with additional three percent points for small businesses or micro businesses (eight percent total) or five percent points for micro non-profits (ten percent total). No incumbent vendors or current contractors are identified in the procurement documents. Proposers must agree to the County Standard Contract template with no modifications and provide separate pricing for taxable hardware costs and non-taxable labor costs, with sales tax applied at the South San Francisco rate of 9.875% only to tangible personal property. Vendors must maintain commercial general liability coverage with limits of $1,000,000 per occurrence, workers' compensation and employers' liability coverage of $1,000,000 each, and automobile liability coverage with combined single limits of $1,000,000, with the County of San Mateo designated as an additional insured. The procurement falls under the contract template for agreements under $200,000, indicating the estimated award value is below that threshold, though no specific budget amount is disclosed in the solicitation documents. The surveillance system will be integrated with the building's existing infrastructure at the North County Wellness Center and must comply with all applicable federal, state, and local laws, including prevailing wage requirements and non-discrimination provisions.