Surface Preservation Treatment Services

Collin County, Texas is seeking bids for an annual price agreement for Surface Preservation Treatment Services through Invitation for Bid (IFB) #2025-092. The procurement is designed to establish unit pricing for surface preservation treatment services, which involves applying an engineered mixture of aggregates, clay, polymers, additives, and asphalt emulsion across various surface areas. Bidders must provide comprehensive turnkey services, including equipment, materials, and labor, with pricing structured for different square yardage ranges from 5,000 to over 100,000 square yards. The bid response is due on May 1, 2025, at 2:00 pm, with the contract term set for one year and potential renewals for four additional one-year terms. Evaluation criteria will focus on the lowest and best bid meeting all specified requirements, with bidders required to demonstrate compliance with insurance specifications, safety standards, and local government code provisions. Bidders must submit detailed unit pricing for surface seal applications, marker removal, temporary tabs, and traffic control services.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The estimated annual contract value is approximately $750,000, though actual spending may vary based on county usage. The county reserves the right to award the contract in whole or in part and potentially extend pricing to other governmental entities through interlocal agreements. Bidders must complete and submit standard documentation including a W-9 form, Conflict of Interest Questionnaire (CIQ), and comply with Chapter 176 of the Local Government Code regarding potential conflicts of interest. The procurement allows for as-needed services, meaning the county is not committing to a specific project volume but establishing a pricing mechanism for future surface preservation treatment requirements. Funding for the contract will be drawn from the Collin County budget for the current fiscal year, with bidders able to obtain detailed specifications through the county's online procurement portal.