Supply and Delivery of Automotive Oils and Lubricants

The City of Jamestown Division of Fleet Services is seeking competitive bids for the Supply and Delivery of Automotive Oils and Lubricants, a procurement opportunity located in Chautauqua County, New York. The solicitation covers seven specific motor oil and lubricant products, including 15W40 motor oil, 5W30 synthetic blend motor oil, multifunctional hydraulic/transmission oil, full synthetic gear oil, synthetic heavy duty automatic transmission fluid, 5W40 full synthetic diesel engine oil, and 0W20 full synthetic motor oil. Proposals are due on Monday, November 10th, 2025 at 1:00 PM, with a public opening scheduled for 1:30 PM at the Division of Fleet Services office. The contract period is two years with a potential one-year extension, and vendors can submit proposals electronically via BidNet Direct or physically to the clerk's office. Vendor qualifications include being established refineries, distributors, or dealers with adequate facilities and financial capabilities, and must provide manufacturer specifications, material safety data sheets, and demonstrate product compatibility with existing stock.

The procurement allows for potential participation by other municipal agencies under the contract, with estimated yearly product usage ranging from 150 to over 1,000 gallons across various container sizes including bulk and 55-gallon drums. Pricing will be determined through unit pricing on the Bid Proposal Form, with no minimum or maximum quantity guaranteed. The city reserves the right to require documentation for any proposed price increases and expects vendors to have delivery capabilities to multiple city locations within specified timeframes. While no specific set-aside designations were mentioned, vendors must demonstrate robust technical and financial capabilities. The evaluation will likely focus on product specifications, pricing, delivery capabilities, and overall responsiveness to the solicitation requirements. Although a specific budget range was not provided, the estimated yearly consumption suggests a potentially significant contract value for the successful vendor.