Oil Lubricant Documents 10 30 25.pdf

The City of Jamestown Division of Fleet Services (DFS) is soliciting a bid proposal for the Supply and Delivery of Automotive Oils and Lubricants. The bid covers seven specific items of motor oils and lubricants, including 15W40 motor oil, 5W30 synthetic blend motor oil, multifunctional hydraulic/transmission oil, full synthetic gear oil, synthetic heavy duty automatic transmission fluid, 5W40 full synthetic diesel engine oil, and 0W20 full synthetic motor oil. The proposal was published on October 31, 2025, with proposals due on Monday, November 10th, 2025 at 1:00 PM, to be publicly opened at 1:30 PM at the Division of Fleet Services office. The contract period is two years with a mutually agreed upon one-year extension option, and proposals can be submitted electronically via BidNet Direct or physically to the clerk's office.

Pricing will be determined through unit pricing on the Bid Proposal Form, with no minimum or maximum quantity guaranteed. The estimated yearly usage varies by item, ranging from 150 gallons to over 1000+ gallons, with container sizes including bulk and 55-gallon drums. Vendors must be established refineries, distributors, or dealers with adequate facilities and financial capabilities. The city reserves the right to allow other municipal agencies to participate under the contract, and vendors must provide documentation for any price increases. Key requirements include providing manufacturer specifications, material safety data sheets, compatibility with existing stock products, and the ability to deliver to multiple city locations within specified timeframes.