SUPPLEMENTAL ElevatorFullService Maint, Test&RepairsSrvs OLYMPIC REGION ONLY

Washington State's Department of Enterprise Services is seeking vendors for a Statewide Contract for Elevator Full Service Maintenance, Testing, and Repair Services specifically for the Olympic Region, which includes Clallam, Jefferson, Kitsap, Mason, and Grays Harbor counties. The procurement aims to establish comprehensive elevator maintenance services for state agencies, institutions of higher education, political subdivisions, and other eligible purchasers. Contractors will be responsible for performing systematic preventative maintenance, conducting required ASME examinations and tests, providing emergency services on a 24/7 basis, and maintaining detailed documentation through a Maintenance Control Program. The solicitation covers all elevator types including passenger elevators, service/freight elevators, escalators, industrial lifts, and wheelchair lifts. Evaluation will be based on 1,260 total points, with 700 points for non-cost performance requirements, 500 points for cost factors, and 60 points for Executive Order 18-03 preference. Key dates include a virtual pre-bid conference on January 8, 2026, questions deadline of January 19, 2026, and bid submissions due by February 18, 2026 at 11:59 PM PST, with contract awards anticipated on March 25, 2026.

The solicitation includes set-aside opportunities for Washington Small Businesses and Certified Veteran-Owned Businesses, with up to five Main Awards and three Reserved Awards available. Bidders must demonstrate specific qualifications, including having at least three Elevator Technician Mechanics employed for a minimum of three years and maintaining a robust emergency response capability with two technicians available to respond within one hour of notification. The contract will have a 55-month term, extending through December 31, 2030, with potential performance-based extensions. Historical contract data from a similar elevator services contract indicates total sales of approximately $9.86 million across purchaser categories, with annual spending ranging from $1.78 million to $3.17 million. Contractors must provide comprehensive insurance coverage, including $2,000,000 per occurrence commercial general liability, and remit a 1.25 percent vendor management fee on total contract sales. Pricing will be structured with percentage markups over prevailing wage rates for labor and parts, with economic price adjustments permitted annually beginning January 1, 2028.