Submersible Waste Pumps

The Illinois Secretary of State is conducting a Request for Quote (RFQ) for the procurement and installation of submersible waste pumps across two Chicago locations: 5401 N Elston and 5301 W Lexington St. The specific procurement involves purchasing 3 new Weil pump model #2223-11 pumps and installing a total of 4 pumps, which includes one pump already possessed by the Illinois Secretary of State. Vendor qualifications mandate that all work must be performed by licensed plumbers with a minimum of 3 years of industrial pump experience. The project requires complete removal of existing ejector pumps, installation of new submersible waste pumps with floats, replacement of check valves, pit cleaning, and vendor-provided training. A mandatory pre-bid conference is required for potential bidders, and the contract will be awarded to the lowest responsive and responsible bidder. The contract term runs from execution through June 30, 2025, with no renewal options, and the solicitation was posted on February 27, 2025, with responses due by March 11, 2025.

The contract has several specific requirements regarding vendor qualifications and insurance, including mandatory general commercial liability insurance of $1 million per occurrence and $2 million aggregate, auto liability of $1 million, and worker's compensation insurance as prescribed by law. All work must be performed within the United States, and the total contract value is firm, with no additional expenses permitted beyond the contract price. Payment will follow the State Prompt Payment Act, and prevailing wage requirements are applicable. While no specific set-aside designations or disadvantaged enterprise requirements are mentioned in the documentation, vendors must meet the strict technical and insurance qualifications outlined in the RFQ. The procurement is specific to Cook County, Illinois, and targets the replacement and installation of critical infrastructure waste pump systems for the Secretary of State's facilities. Though an exact budget is not specified, the comprehensive scope suggests a moderate-scale infrastructure improvement project.