Student Locker Procurement

Early College Charter School of Philadelphia (ECPHL) is soliciting sealed bids for the purchase, delivery, and installation of 40 double-tier student locker units at its Center City campus located at 1420 Pine Street in Philadelphia, Pennsylvania. The procurement requires locker units measuring 36 inches wide by 12 inches deep by 36 inches high per compartment, with six compartments per unit, totaling 240 individual locker compartments. All lockers must be constructed of 16-gauge steel with ventilated doors, powder-coated finish, ADA-compliant design, and either recessed handles with padlock provisions or built-in combination locks. Bidders must provide comprehensive pricing that includes materials, freight, delivery (FOB Destination), inside placement, assembly, installation, anchoring, and debris removal, with pricing remaining firm for 90 days. The contract will include a minimum 10-year manufacturer warranty on lockers and a 1-year installation warranty, with bidders selecting their preferred warranty period from options including 1 year, 5 years, 10 years, lifetime, or other. Installation must be completed no later than July 31, 2026, with delivery timelines to be specified by bidders in calendar days from Notice to Proceed. To qualify as a responsible bidder, vendors must demonstrate experience with at least 6-12 locker installations, provide three school references, and submit proof of insurance. The bid submission deadline is April 6, 2026 at 2:00 PM Eastern Time, with public bid opening scheduled for 2:15 PM the same day, and questions due by March 25, 2026 at 4:00 PM Eastern Time. The school intends to award a firm fixed-price contract to the lowest responsive and responsible bidder.

This procurement is federally funded and conducted under the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards, requiring compliance with debarment and suspension certifications, equal employment opportunity regulations, domestic preference for iron and steel products, drug-free workplace provisions, and public works compliance certifications if applicable. Bidders must submit notarized non-collusion affidavits, federal and state certifications, and proof that they are not debarred or suspended from federal contracting. The contractor must maintain commercial general liability and workers' compensation insurance and comply with Pennsylvania prevailing wage requirements if the installation qualifies as public work. No specific set-aside designations for disadvantaged enterprises are mentioned in the available procurement documents, nor are incumbent vendors or existing contractors identified. While a specific contract award value is not disclosed in the procurement materials, the scope involving 40 double-tier locker units with comprehensive installation services, federal funding, and prevailing wage compliance suggests a moderate to substantial procurement value; interested vendors should review the complete bid documents for detailed pricing instructions and budget parameters.