1-ECPHL IFB - Lockers (EXTERNAL COPY) - Pennbid.pdf

INVITATION FOR BIDS (IFB)

Student Locker Procurement Sealed Bid – Federally Funded

Issued By:

Early College Charter School of Philadelphia 1420 Pine Street Philadelphia PA 19102

Issue Date: March 16, 2026 Bid Due Date: April 6, 2026 at 2:00 PM (Eastern Time)

1. PURPOSE

Early College Charter School of Philadelphia is soliciting sealed bids from qualified vendors for the purchase, delivery, and installation of student lockers at its Philadelphia campus.

Early College Charter School of Philadelphia (ECPHL) is a new educational model for the city’s public school students and their families. An open-enrollment, early college program for middle and high school students, ECPHL works in tandem with college, credentialing and industry partners to offer students from across the city the opportunity to earn their high school diploma plus college credits up to an associate’s degree and/or career certifications – all at no cost to families.

The ECPHL model is the first of its kind in Philadelphia and Pennsylvania. It was designed according to evidence-based research that shows students who attend early college model schools have significantly higher rates of high school graduation, college enrollment, college degree attainment, and higher lifetime earning potential. Located in Center City (1420 Pine Street) near the Broad Street corridor, ECPHL will welcome its first students in fall 2026 for its founding 6th and 9th grade classes. In subsequent years, ECPHL will serve more than 784 students in grades 6-12.

This procurement is funded in whole or in part with federal funds and shall be conducted in accordance with the procurement standards of the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

The School intends to award a firm fixed-price contract to the lowest responsive and responsible bidder.

2. SCOPE OF WORK

The successful bidder shall provide all labor, materials, supervision, equipment, delivery, and installation necessary to furnish and install new student lockers.

A. Locker Specifications (Minimum Requirements)

● Steel construction

● 16-gauge doors (minimum)

● Ventilated doors

● Recessed handle with padlock provision or built-in combination lock, specify preference

● Continuous piano hinge or equivalent

● Powder-coated finish

● ADA-compliant units included where required

● Anchored and secured to walls/floors per manufacturer standards

B. Quantities See Attachment A – Locker Schedule for detailed quantities and configurations

C. Installation Contractor must:

● Coordinate installation around pre-determined schedule

● Ensure all units are level, anchored, and operational

● Protect floors and walls during installation

D. Warranty Minimum:

● 10-year manufacturer warranty on lockers

● 1-year installation warranty

3. CONTRACT TYPE

This will be a firm fixed-price contract.

All costs must be included in the lump-sum bid price, including:

● Freight

● Delivery (FOB Destination)

● Installation

● Anchoring

● Disposal of debris

● Warranty service

No additional fees will be permitted after award.

4. ADVERTISING PERIOD

This IFB is publicly advertised for 21 calendar days beginning March 16, 2026. Proposal documents can be obtained at no cost on PennBid at https://pennbid.bonfirehub.com/.

5. BID SUBMISSION INSTRUCTIONS

Sealed bids must be submitted electronically via PennBid at https://pennbid.bonfirehub.com/ :

Bids must be received no later than:

April 6, 2026 at 2:00 PM ET

Late bids will not be accepted.

6. BID OPENING

https://pennbid.bonfirehub.com/ https://pennbid.bonfirehub.com/

Bids will be publicly opened on:

April 6, 2026

2:15 PM ET

Early College Charter School of Philadelphia 1420 Pine Street Philadelphia, PA 19102

7. AWARD CRITERIA

Award will be made to the lowest responsive and responsible bidder whose bid conforms to the material terms of this IFB.

To be deemed responsive, bidder must:

● Meet all technical specifications

● Submit completed bid form

● Submit pricing sheet

● Acknowledge addenda

● Provide required federal certifications

To be deemed responsible, bidder must:

● Demonstrate experience with at least 6–12 installations

● Provide at least three (3) school references

● Provide proof of insurance

● Not be debarred or suspended from federal contracting

8. REQUIRED FEDERAL PROVISIONS

Because federal funds are being used, the contract will include required provisions under 2 CFR

200.327 and Appendix II.

The following certifications are required:

A. Debarment and Suspension Certification

The contractor must certify compliance with 2 CFR Part 180.

B. Equal Employment Opportunity Compliance

C. Byrd Anti-Lobbying Amendment (if applicable)

D. Domestic Preference

To the extent practicable, iron and steel products should be produced in the United States consistent with 2 CFR 200.322.

E. Contract Work Hours and Safety Standards Act (if applicable)

All required forms are included in Attachment B – Federal Certifications.

9. PRICE REQUIREMENTS

Bidder must:

● Provide itemized unit pricing

● Provide total lump-sum price

● Include projected installation timeline

● Keep pricing firm for 90 days

ECPHL reserves the right to verify cost reasonableness.

10. DELIVERY & INSTALLATION

SCHEDULE

Installation must be completed no later than:

July 31, 2026

Work must be coordinated to minimize disruption to school operations.

11. QUESTIONS

All questions must be submitted electronically via the “Ask a Question” feature in PennBid no later than March 25, 2026 at 4:00 PM ET.

Responses will be issued via written addendum, issued via a Public Notice and posted on PennBid. Bidders who have registered with and downloaded documents for this project from PennBid will be notified by email when a change or addenda has been posted.

12. RESERVATION OF RIGHTS

The School reserves the right to:

● Reject any or all bids

● Waive minor informalities

● Cancel this solicitation

● Award in whole or in part

● Request clarification of bids

13. PROCUREMENT COMPLIANCE

This procurement is conducted in accordance with:

● The Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards

● Applicable Pennsylvania law

● The School’s adopted procurement policy

All procurement records will be retained for audit purposes.

ATTACHMENTS

● Attachment A – Locker Schedule & Pricing Sheet

● Attachment B – Federal Certifications

● Attachment C – Non-Collusion Affidavit

● Attachment D – Bid Form

● Attachment E – Sample Contract