Structural prep kit equipment maintenance

The State of Oregon, acting through the Department of Oregon State Police and the Oregon Office of the State Fire Marshal, is issuing an Intermediate Procurement for a Structural Prep Kit Equipment Maintenance Agreement. The procurement seeks a qualified vendor to provide comprehensive maintenance services for 32 sets of structural preparation equipment, specifically Stihl Kombi Power Heads and attachments. Required services include cleaning, safety inspections, filter replacements, blade sharpening, spark plug replacement, and other necessary repairs. The contract will also require the awarded vendor to provide annual training for the Agency's Drivers, Emergency Response Services Division, and Incident Management Teams on equipment use and maintenance. The solicitation requires a STIHL Authorized Repair Dealer with a repair location within ten miles of Salem, Oregon. Evaluation criteria will include the vendor's ability to provide quick repair turnaround during fire season, demonstrated experience, training capabilities, and pricing, with a 10% preference given to offers proposing goods and services entirely performed in Oregon. The procurement was posted on March 2, 2022, with proposals due by March 18, 2022, for an anticipated five-year contract term.

The procurement includes a Certified Disadvantaged Business Outreach Plan to provide equal opportunity for certified minority-owned, woman-owned, service-disabled veteran-owned, and emerging small businesses to participate in potential subcontracting opportunities. Offerors must detail steps to solicit certified firms and identify potential subcontracting opportunities and approximate dollar values. The contract anticipates awarding one contract with a maximum spend not to exceed $150,000.00 over the contract term. Successful offerors will be required to provide proof of insurance, a completed W-9 form, and may need to obtain a Pay Equity Certificate if the contract value exceeds $500,000. The vendor must also certify compliance with various state laws, including non-discrimination policies, tax compliance, and absence of conflicts of interest. Additional requirements include having policies to prevent sexual harassment and discrimination, and not being listed on federal exclusion lists. The procurement covers jurisdictions including Marion County and the City of Salem, with potential contract renewal options up to a maximum of seven years.