Station Uniforms for the Greenwich Fire Department

The Town of Greenwich Purchasing Department is requesting bids for station uniforms and related equipment for the Greenwich Fire Department under RFB #7962, with sealed bids due July 16, 2026 at 11:00 a.m. EDT. Electronic bids are not accepted; all bids must be submitted in sealed form to 101 Field Point Road, Greenwich, Connecticut 06830.

The scope covers 90 line items across Class B daily station work uniforms (100% cotton), staff daily work uniforms (blended material), Class A uniforms, t-shirts, footwear, outerwear, and accessories. Approximate annual quantities total 100 GFD employees. All garments must meet or exceed NFPA 1975 standards. Bidders must be approved distributors and provide four in-person sizing sessions at Fire Department headquarters. New hire and promotional orders must be processed within 4 weeks; all annual orders within 12 weeks. Pricing must include embroidery, screening, patching, and inside delivery. The Town reserves the right to award to one or more vendors on an item-by-item, group, or all-items basis and to adjust ordered quantities by up to 10%.

The contract term is one year with two optional one-year renewal periods contingent upon mutual consent. Bidders must provide unit pricing for each line item with no more than one total lump sum bid unless otherwise permitted. All prices are firm for the initial contract term, exclusive of federal and state taxes. Prices may increase or decrease by no more than 3% for optional renewal years. Payment terms are net 30 days following invoice receipt, documentation submission, and product acceptance. Pricing must remain firm for a minimum of 90 days from the bid deadline.

Bidders must provide five customer references and proof of approved distributor status from the uniform supplier. No bid security or pre-bid conference is required. Questions should be directed to Anthony Guardi at 203-622-2251 or Anthony.Guardi@greenwichct.gov.