7962_Jun_29_26_solicitation_doc.pdf

This is a Request for Bid (RFB) solicitation document issued by the Town of Greenwich, Connecticut for station uniforms and related equipment for the Greenwich Fire Department under RFB #7962. The procurement covers approximately 90 line items across multiple uniform categories including Class B daily station work uniforms (100% cotton), staff daily work uniforms (blended material), Class A uniforms, t-shirts, footwear, outerwear, and accessories designed to outfit approximately 100 GFD employees. The bid period runs from June 25, 2026 at 12:00 p.m. EDT through July 16, 2026 at 11:00 a.m. EDT, with sealed bids required to be submitted in person to 101 Field Point Road, Greenwich, Connecticut 06830 (electronic bids are not accepted). No pre-bid conference is scheduled. The contract term is one year with two optional one-year renewal periods contingent upon mutual consent. Bidders must be approved distributors and provide four in-person sizing sessions at Fire Department headquarters, with new hire and promotional orders required to be processed within four weeks and all annual orders within twelve weeks.

All garments must meet or exceed NFPA 1975 standards. Bidders must submit unit pricing for each line item with pricing inclusive of embroidery, screening, patching, and inside delivery; no lump sum bids are permitted unless otherwise authorized. All prices are firm for the initial contract term (exclusive of federal and state taxes) with allowances for increases or decreases of no more than three percent for optional renewal years. Pricing must remain firm for a minimum of 90 days from the bid deadline. Payment terms are net 30 days following invoice receipt, documentation submission, and product acceptance. Bidders must provide five customer references and proof of approved distributor status from the uniform supplier. No bid security is required. The Town reserves the right to award to one or more vendors on an item-by-item, group, or all-items basis and to adjust ordered quantities by up to ten percent. Questions should be directed to Anthony Guardi at 203-622-2251 or Anthony.Guardi@greenwichct.gov.