7962_Jul_20_26_solicitation_doc.pdf

This is a Request for Bid (RFB) document issued by the Town of Greenwich Purchasing Department for station uniforms and related equipment for the Greenwich Fire Department under solicitation number 7962. The scope encompasses 90 line items across multiple uniform categories, including Class B daily station work uniforms (100% cotton), staff daily work uniforms (blended material), Class A uniforms, t-shirts, footwear, outerwear, and accessories for approximately 100 GFD employees. All garments must meet or exceed NFPA 1975 standards. Sealed bids are due July 16, 2026 at 11:00 a.m. EDT and must be submitted in physical form to 101 Field Point Road, Greenwich, Connecticut 06830; electronic bids are not accepted. The solicitation opened June 25, 2026. No pre-bid conference is required. The contract term is one year with two optional one-year renewal periods contingent upon mutual consent. Bidders must provide four in-person sizing sessions at Fire Department headquarters, process new hire and promotional orders within four weeks, and fulfill all annual orders within twelve weeks.

Bidders must submit unit pricing for each of the 90 line items with no more than one total lump sum bid unless otherwise permitted, with all prices firm for the initial contract term exclusive of federal and state taxes. Pricing may increase or decrease by no more than 3% for optional renewal years, and all prices must remain firm for a minimum of 90 days from the bid deadline. The contract pricing must include embroidery, screening, patching, and inside delivery. Payment terms are net 30 days following invoice receipt, documentation submission, and product acceptance. Bidders must be approved distributors of the uniform supplier and must provide five customer references and proof of approved distributor status. The Town reserves the right to award to one or more vendors on an item-by-item, group, or all-items basis and to adjust ordered quantities by up to 10 percent. No bid security is required. Questions should be directed to Anthony Guardi at 203-622-2251 or Anthony.Guardi@greenwichct.gov.