RFP - NBS Surveillance System - Att 2 - Contractor Agreement.pdf
PDF 239 KB Posted
- Attached to
- Statewide Newborn Screening Surveillance System
- Solicitation number
- 25RFP-25-0904004-022
- Issued by
- Brown County, South Dakota
About this file
This document is a Contractor Agreement to Comply with BIT (Bureau of Information and Telecommunications) Information Technology Security Policy for the State of South Dakota. The agreement requires contractors to adhere to specific information technology security guidelines when accessing or using non-public state technology infrastructure or information. Contractors must protect state technology and information assets from unauthorized activities, follow state and federal data confidentiality regulations, and abide by the attached security policy. The document outlines nine key provisions, including reporting policy violations, understanding that access to state technology is a privilege, and acknowledging that policy violations may result in privilege revocation or contract breach.
The agreement emphasizes the contractor's responsibility to ensure all employees comply with the security policy, with the individual signing the document affirming they have the authority to commit their entire company to these terms. Critical requirements include promptly reporting policy violations to the state contact and BIT Help Desk, understanding that technology infrastructure access terminates upon contract completion, and recognizing that access is a discretionary privilege that can be changed or revoked by BIT management at any time. The document is marked as revised in 2022 and provides a contact number (605-773-4357) for the BIT Help Desk.
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Text version
BIT Attachment 2
Revised 2022
Contractor Agreement to Comply with BIT
Information Technology Security Policy
Please return agreement to your designated BIT Contact
Pursuant to the terms of the Agreement between the Contractor and the State, the Contractor is required to sign this Contractor Agreement to Comply with the BIT Information Technology Security Policy (the “Policy”) on behalf of its current and future employees who will be responsible for fulfilling the requirements of the Agreement. The Contractor is responsible for ensuring that each Contractor employee complies with all information security policies and procedures found within the Policy. By signature below, the Contractor hereby acknowledges and agrees to the following:
1. In providing services under a contract, the Contractor will use non-public State of South Dakota technology infrastructure or information;
2. The Contractor will protect technology and information assets of the State from unauthorized activities including but not limited to access, disclosure, modification, deletion, and usage;
3. The Contractor agrees to follow state and federal regulations in regard to confidentiality and handling of data;
4. The Contractor has read and agrees to abide by the Policy, which is attached to the Agreement;
5. The Contractor will discuss with a state contact any violation of the Policy;
6. The Contractor understands that any individual found to have violated the Policy is subject to privilege revocation and, at the State’s discretion, may be considered a breach of the Agreement with the State;
7. Access to the technology infrastructure of the State or the State’s information is a privilege which may be changed or revoked at the discretion of BIT management;
8. Access to the technology infrastructure of the State automatically terminates upon contract termination unless otherwise agreed upon in writing by the parties; and
9. The Contractor shall promptly report violations of the Policy to the State Contact and BIT Help Desk (605-
773-4357).
Acknowledgement: State of South Dakota Information Technology Security Policy
Contractor: The individual signing this form on behalf of their entire company affirms that he/she has the authority to commit the Contractor and all its employees to follow the terms of this agreement.
Contractor Signature Date BIT Contact Date
Printed Contractor name and Company name
File details come from the government source that posted it. Updated .