Statewide Family Access Survey

The Washington State Department of Children, Youth, and Families (DCYF) is seeking a contractor to design, disseminate, and analyze a Statewide Family Access Survey covering multiple counties including Franklin, Grant, Grays Harbor, Chelan, and Yakima. The survey aims to understand how families experience and navigate Early Childhood Education (ECE) systems, with specific objectives to assess barriers to accessing ECE programs, capture family preferences for quality care, evaluate program awareness, and explore affordability and system navigation challenges. The survey must be available in English and Spanish, with capabilities to support Russian, Arabic, Vietnamese, and Simplified Chinese. Key deliverables include a comprehensive workplan and survey design, data collection, preliminary analysis, and a final report with primary data delivered to DCYF. The project requires a contractor with existing survey dissemination software, understanding of sampling strategies, and professional experience designing surveys with over 500 participants in English and Spanish. The solicitation (RFQQ No. 27-DCYF-EL-004) has a pre-bid conference on January 12, 2026, with written questions accepted until January 30, 2026, and final proposals due by February 5, 2026, at 4:00 p.m. Pacific Time. Evaluation criteria will weight the technical proposal at 75 points, management proposal at 25 points, with additional preference points available.

The procurement offers procurement preferences for Washington Small Businesses (10% preference), Veteran-Owned Businesses (10% preference), and bidders who do not require mandatory individual arbitration clauses (5% preference). Bidders must have a Washington State business license, a Unique Entity Identifier (UEI), and must not be debarred. Mandatory qualifications include professional experience analyzing and presenting survey results, with desirable qualifications involving experience contacting parents of young children and disseminating surveys in rural Washington areas. The contract has a maximum value of $216,000, fully funded through federal funds (ALN #93.434), and will run from February 1, 2026, through June 30, 2026, with a potential three-month extension. The contractor must maintain comprehensive insurance coverage, including commercial general liability ($2,000,000 per occurrence), business automobile liability ($1,000,000), professional liability ($1,000,000 per claim), and umbrella coverage ($3,000,000). All staff must complete confidentiality agreements and protect sensitive personal information in accordance with state and federal regulations.