BidderResponseAttachC2.docx
DOCX document 41 KB Posted
- Attached to
- Statewide Family Access Survey
- Solicitation number
- 27-DCYF-EL-004
- Issued by
- Adams County, Asotin County, Benton County, Chelan County, Clallam County, Clark County, Columbia County, Cowlitz County, Douglas County, Ferry County, Franklin County, Garfield County, Grant County, Grays Harbor County, Island County, Jefferson County, King County, Kitsap County, Kittitas County, Klickitat County, Lewis County, Lincoln County, Mason County, Okanogan County, Pacific County, Pend Oreille County, Pierce County, San Juan County, Skagit County, Skamania County, Snohomish County, Spokane County, Stevens County, Thurston County, Wahkiakum County, Walla Walla County, Whatcom County, Whitman County, Yakima County, Asotin City, Clarkston City, Clarkston Heights-Vineland CDP, West Clarkston-Highland CDP, Benton City, Chelan City, Chelan Falls CDP, Clallam Bay CDP, Lewisville CDP, Rock Island City, Pacific Beach CDP, Whidbey Island Station CDP, Mercer Island City, Pacific City, Bainbridge Island City, Kingston CDP, Kitsap Lake CDP, Kittitas City, Klickitat CDP, Okanogan City, Anderson Island CDP, Fort Lewis CDP, Fox Island CDP, Herron Island CDP, Ketron Island CDP, North Fort Lewis CDP, Raft Island CDP, Stevenson City, Hat Island CDP, Lake Stevens City, Snohomish City, Spokane City, Spokane Valley City, Puget Island CDP, Garfield Town, Yakima City, Washington
About this file
This is a Bidder Response Template for the Request for Qualifications and Quote (RFQQ) No. 27-DCYF-EL-004 issued by the Washington Department of Children, Youth, and Families (DCYF) for a Statewide Family Access Survey. The project requires bidders to design and disseminate a survey and provide comprehensive analysis of results. The response template is structured to evaluate bidders on technical and management capabilities, with the technical proposal worth 75 points and the management proposal worth 25 points for a total of 100 points. Bidders must address project approach and methodology (20 points), work plan with sufficient detail on project requirements and tasks (25 points), project schedule with completion timelines and deliverable dates (10 points), outcomes and performance measurement describing impacts and monitoring methods (10 points), and detailed deliverables (10 points). The management section requires bidders to provide organizational structure and internal controls (10 points), staff qualifications and experience with assigned responsibilities and resumes (5 points), relevant experience of the bidder and subcontractors (5 points), and other qualifying experience (5 points).
Bidders must demonstrate mandatory scored qualifications including existing access to survey dissemination software, understanding of sampling strategy and statistical power for key research questions with oversampling capabilities for difficult-to-reach populations, professional experience designing and implementing surveys with more than 500 participants in English and Spanish, and professional experience analyzing and presenting survey results. Desirable qualifications include professional experience contacting parents of young children, disseminating surveys to rural areas of Washington State, and designing surveys with more than 1,000 participants in languages other than English and Spanish. Bidders must provide complete and clear proposals with all required information, as evaluators will not assume prior knowledge of the bidder or proposed solution, and incomplete submissions may result in reduced scoring.
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Other files
| File | Type | Posted |
|---|---|---|
| BidderResponseAttachC3.xlsx | XLSX spreadsheet | |
| Attachment A Sample Contract.pdf | ||
| BidderResponseAttachC1.docx | DOCX document | |
| 27-DCYF-EL-004 RFQQ.pdf |
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ATTACHMENT C2 - BIDDER RESPONSE TEMPLATE
TECHNICAL AND MANAGEMENT RESPONSE (scored)
RFQQ NO. 27-DCYF-EL-004
Statewide Family Access Survey
Responses will only be evaluated on the basis of the information provided in the Bidders’ Proposals. Bidders are not to assume that the evaluators know anything about the Bidder or its proposed solution. Therefore, it is important that the response be clear, explanatory, and complete so that the evaluation team can adequately understand all aspects of the Proposal. Failure of a Bidder to provide such may result in fewer points being awarded.
Instructions: Bidders must complete this template and attach to their emailed RFQQ Response. Please thoroughly read all instructions in the RFQQ before completing. Bidder may provide additional documentation as an additional attachment with specific references included in this form.
Bidder Information:
Business Name:
| Technical Proposal: |
| 75 points |
| Project Approach/Methodology – Include a complete description of the Bidder’s proposed approach and methodology for the project. |
| 20 points |
| Work Plan – Include all project requirements and the proposed tasks, services, activities, etc. necessary to accomplish the scope of the project as defined in this. RFQQ. This section of the technical proposal must contain sufficient detail to convey to members of the evaluation team the Bidder’s knowledge of the subject and skills necessary to successfully complete the project. Include any required involvement of DCYF staff. The Bidder may also present any creative approaches that might be appropriate and may provide any pertinent supporting documentation. |
| 25 points |
| Project Schedule – Include a project schedule indicating when the elements of the work will be completed and when deliverables, if any, will be provided |
| 10 points |
| Outcomes and Performance Measurement – Describe the impacts/outcomes the Bidders propose to achieve as a result of delivery of these services including how these outcomes would be monitored, measured and reported to DCYF. |
| 10 points |
| Deliverables – Fully describe deliverables to be submitted under the proposed contract. |
| 10 points |
| Management Proposal: |
| 25 points |
| Project Team Structure/Internal Controls – Provide a description of the proposed project team structure and internal controls to be used during the course of the project, including any subcontractors. Provide an organizational chart of your organization indicating lines of authority for personnel involved in performance of this potential contract and relationships of this staff to other programs or functions of the firm. This chart must also show lines of authority to the next senior level of management. Include who within the team will have prime responsibility and final authority of the work. |
| 10 points |
| Staff Qualifications/Experience – Identify staff, including subcontractors, who will be assigned to the potential contract, indicating the responsibilities and qualifications of such personnel, and include the amount of time each will be assigned to the project. Provide resumes’ for the named staff, which include information on the individual’s particular skills related to this project, education, experience, significant accomplishments and any other pertinent information. The Bidder must commit that staff identified in its proposal will actually perform the assigned work. Any staff substitution must have the prior approval of DCYF. |
| 5 points |
Experience of the Bidder – Indicate the experience the Bidder and any subcontractors have in the following areas:
Mandatory Scored (MS):
1. Must have experience with and existing access to survey dissemination software.
1. Must have an understanding of sampling strategy and statistical power in answering key research questions. This includes ensuring oversampling of key sub-populations, who are often difficult to reach. Must have experience with and existing access to survey software.
1. Must have professional experience designing and implementing a survey to more than five hundred participants in English and Spanish.
1. Must have professional experience analyzing and presenting survey results.
1. Desirable Scored (DS):
1. Desired professional experience in contacting parents of young children
1. Desired professional experience disseminating surveys to rural areas of Washington State
1. Desired professional experience in designing and implementing a survey to more than one thousand participants in languages other than English and Spanish.
5 points
| Other Relevant Experience – Indicate other relevant experience that indicates the qualifications of the Bidder, and any subcontractors, for the performance of the potential contract. |
| 5 points |
Page 1 of 2 RFQQ 27-DCYF-EL-004 Technical and Management Response
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