State Wide Chiller & Boiler Service & Repair

The Iowa Department of Administrative Services (DAS) has issued a Request for Bids (RFB 005-RFB-0338-2023) for statewide chiller and boiler service and repair across state-owned and leased facilities. The procurement seeks multiple contractors to provide comprehensive maintenance, repair, and replacement services for various types of chillers and boilers, including water-cooled, air-cooled, centrifugal, magnetic bearing, and rotary units. Contractors must comply with ASHRAE Standards and State of Iowa adopted codes, and provide a one-year warranty on all work performed. The contract will have an initial three-year term from June 1, 2023, to May 31, 2026, with a potential three-year extension. Evaluation will be based on the sum of proposed hourly rates during regular business hours, with the state planning to award contracts to the two lowest bidders for Zones 1-4 and three lowest bidders for the Des Moines Metro Area (Zone 5). Bids are due by May 22, 2023, at 2:00 PM CDT, and must be submitted electronically through the IMPACS system. Contractors are required to provide detailed rate proposals, including standard labor, overtime, and double-time rates, with specified geographic service zones and comprehensive documentation of service capabilities.

The contract is available to political subdivisions, including cities, counties, and educational institutions, with no specific set-aside designations for disadvantaged enterprises mentioned. Contractors must pay a 1% administrative fee on all sales and include costs for trucks, tools, and equipment in their hourly rates. The proposed rate attachments allow bidders to specify service capabilities for different chiller and boiler brands, with requirements to submit written cost estimates for special equipment. While no specific budget range is explicitly stated, the statewide scope suggests significant potential contract value. Contractors must obtain state agency authorization for overtime and holiday work, and are prohibited from receiving reimbursement for hotels or meals. The solicitation covers services across five geographic zones of Iowa, allowing vendors to bid on specific zones or statewide coverage. Interested contractors must demonstrate technical expertise in chiller and boiler repair, provide comprehensive service capabilities, and meet the state's detailed technical and administrative requirements.