State reef fish survey mail survey

The Florida Fish and Wildlife Conservation Commission (FWC) is seeking a vendor to conduct a comprehensive State Reef Fish Survey Mail Survey, solicitation number FWC 24/25-107, targeting approximately 10,000 recreational anglers monthly. The primary objective is to gather detailed information about fishing activities through a structured mail survey process involving three monthly mailings: an initial full survey, a postcard reminder, and a second full survey to non-responsive households. The vendor will be responsible for printing and distributing survey materials, verifying address accuracy, and maintaining a list of invalid addresses. Evaluation criteria will focus on the lowest total bid price, with specific pricing tables for the initial two-year contract term and a potential one-year renewal option. The bid is open to competitive bidders, with key dates including bid advertisement on August 6, 2025, and a submission deadline of August 26, 2025, at 1:00 PM ET, with an anticipated award date of September 2, 2025. Vendors must provide a minimum of three references and demonstrate capability to manage the comprehensive survey methodology, which includes optional test variations such as side-by-side and non-response testing.

The procurement encourages participation from certified minority-owned, woman-owned, and service-disabled veteran businesses, with mandatory registration requirements in the MyFloridaMarketPlace (MFMP) and Sunbiz systems. Vendors must comply with various state and federal requirements, including E-Verify compliance, public records laws, and specific attestation forms regarding business practices and ethical standards. While no specific incumbent vendor is mentioned, the contract appears to be a new procurement with potential for future renewal. The solicitation does not explicitly state a precise budget range, but the comprehensive nature of the survey and the requirement to contact 10,000 recreational anglers monthly suggests a significant operational scope. Successful bidders will need to demonstrate technical expertise in survey design, data collection, and reporting, with the ability to integrate their survey methodology with FWC's existing research infrastructure. The contract term is set for two years from the purchase order issuance, with the possibility of a one-year extension, providing potential long-term engagement for the selected vendor.