Staff Laptops

Cherokee County School District (CCSD) is requesting quotes for Windows laptops for staff use across the district, with quotes due June 1, 2026 at 4:30 PM EDT via the CCSD Bonfire Portal. The procurement covers approximately 500 units across four options: two HP laptop configurations and two Dell laptop configurations, with vendors able to submit pricing for any or all options.

All devices must run Windows 11 Pro, support Wi-Fi 6E, include USB-C docking compatibility, feature Full HD displays minimum, and incorporate TPM 2.0 security. All machines must come with two USB-C power adapters, integrated webcams, and privacy shutters on specified models. Factory-integrated asset tagging with a silver-colored 3" x 1.5" asset tag and CSV file for inventory integration is required. The four options differ primarily in warranty coverage: Options One and Two are HP units with 4-Year CarePacks (Option Two adds Accidental Damage Protection); Options Three and Four are Dell units with 4-Year Hardware Support (Option Three adds Accidental Damage Protection).

Pricing quotations must reference the governmental purchasing contract or cooperative purchasing agreement used to secure pricing and must be calculated per unit for a quantity of 500 devices per option. CCSD anticipates completing the review and moving forward with purchasing within approximately two weeks following the response deadline, contingent on final funding availability and approval processes.

Vendors must maintain comprehensive general liability, automobile liability, and professional liability insurance with limits of not less than $1 million per occurrence and $2 million aggregate, plus Employers Liability coverage and Georgia Statutory coverage. Third Party Employee Fidelity Insurance ($250,000 minimum per employee) is required if work involves CCSD premises or computer system access. Cyber Liability/Data Breach Insurance with coverage of no less than $3 million per occurrence and aggregate is mandatory. All insurance carriers must hold A-/X or better ratings in the current Best Key Rating Guide and be authorized in Georgia; CCSD must be named Additional Insured where applicable. Certificates of Insurance satisfactory to CCSD must accompany the quote.

Questions should be directed to Dr. Shannon Carroll, Executive Director Technology Operations. Proposals including additional managed services, deployment services, or support offerings outside the specified requirements will not be considered.