1-Staff Laptops SL-2026 RFQ.pdf

May 26, 2026

The Cherokee County School District (CCSD) is requesting quotes for Windows laptop devices intended for staff use across the district. CCSD anticipates purchasing 500 staff laptops. CCSD reserves the right to reject any or all quotes submitted. Responses are due no later than Monday, June 1, 2026, at 4:30 PM EDT and must be submitted through the CCSD Bonfire Portal.

Vendors may submit pricing for any or all options listed below. For quoting purposes, vendors should base pricing on a quantity of 500 devices per option. All responses must identify the governmental purchasing contract or cooperative purchasing agreement used to secure pricing.

CCSD field-based technicians currently maintain Dell and HP certifications through each manufacturer’s self-maintainer program. As such, proposals or presentations related to additional managed services, deployment services, or support offerings outside the specifications listed below will not be considered.

CCSD anticipates completing the review process and moving forward with purchasing within approximately two (2) weeks following the RFQ response deadline, contingent upon final funding availability and approval processes.

Questions regarding this RFQ may be directed to Dr. Shannon Carroll, Executive Director Technology Operations at Shannon.Carroll@cherokeek12.net

GENERAL DEVICE REQUIREMENTS (ALL OPTIONS)

The following specifications apply to all laptop options listed below:

• Windows 11 Pro operating system

• Wi-Fi 6E wireless capability minimum

• Enterprise-class business laptop designed for educational or commercial environments

• USB-C docking compatibility

• Minimum Full HD (1920x1080) display resolution

• TPM 2.0 support

• Integrated webcam and microphone

• Integrated Bluetooth capability

• Manufacturer standard BIOS and firmware management tools

• Devices must be new and manufacturer authorized

Janet Read Welch School Board Chair

Patsy Jordan Vice-Chair, District 2

Kelly Poole District 1

Chance Beam District 3

Robert Rechsteiner District 4

Erin Ragsdale District 5

Dr. Susan Padgett-Harrison District 6

Mary Elizabeth Davis, PhD Superintendent of Schools

1205 Bluffs Parkway Canton, Georgia 30114 770.479.1871 www.cherokeek12.net mailto:Shannon.Carroll@cherokeek12.net

• Devices must support enterprise management and automated enrollment processes

• Asset tag and inventory reporting required (see Asset Tag and Inventory Requirements below)

OPTION ONE – HP LAPTOP – Minimum Specifications

• HP ProBook 440 Series, HP EliteBook 840 Series, or equivalent enterprise-class device

• Intel Core Ultra 5 processor or AMD Ryzen 5 processor

• 16GB RAM

• 512GB SSD storage

• 14” touchscreen display

• Integrated webcam with privacy shutter

• Two (2) USB-C power adapters o One adapter will remain at the employee’s primary workspace and one will be used for travel

• 4-Year HP CarePack with Hardware Support only (mail-in service)

OPTION TWO – HP LAPTOP – Minimum Specifications

• HP ProBook 440 Series, HP EliteBook 840 Series, or equivalent enterprise-class device

• Intel Core Ultra 5 processor or AMD Ryzen 5 processor

• 16GB RAM

• 512GB SSD storage

• 14” touchscreen display

• Integrated webcam with privacy shutter

• Two (2) USB-C power adapters o One adapter will remain at the employee’s primary workspace and one will be used for travel

• 4-Year HP CarePack with Hardware Support and Accidental Damage Protection (mail-in service)

OPTION THREE – DELL LAPTOP – Minimum Specifications

• Dell Latitude 5000 Series or higher enterprise-class device

• Intel Core Ultra 5 processor or AMD Ryzen 5 processor

• 16GB RAM

• 512GB SSD storage

• 14” touchscreen display

• Integrated webcam with privacy shutter

• Two (2) USB-C power adapters o One adapter will remain at the employee’s primary workspace and one will be used for travel

• 4-Year Dell Hardware Support with Accidental Damage Protection (mail-in service)

OPTION FOUR – DELL LAPTOP – Minimum Specifications

• Dell Latitude 5000 Series or higher enterprise-class device

• Intel Core Ultra 5 processor or AMD Ryzen 5 processor

• 16GB RAM

• 512GB SSD storage

• 14” touchscreen display

• Integrated webcam

• Two (2) USB-C power adapters o One adapter will remain at the employee’s primary workspace and one will be used for travel

• 4-Year Dell Hardware Support only (mail-in service)

ASSET TAG AND INVENTORY REPORT DETAILS

• Vendor must provide an option for factory integrated asset tagging of the device, shipping materials, and a comma separated value (CSV) file of required data fields for import into CCSD’s inventory management system

• Asset tag for the device must be silver in color, 3” x 1.5”, durable, and contain the following data points. A sample image is below.

o District name: Cherokee County School District – GA o Serial Number/Service Tag o Asset number in readable text (CCSD will provide a starting barcode number) o Asset number in Code39 barcode symbology o CCSD Purchase Order Number

• Required data fields for CSV o Manufacturer (E.g. Dell or HP) o Model Name (E.g. Latitude XXXX or ProBook XXX) o Serial number or service tag o Asset/barcode number o CCSD Purchase Order number o Part number o Warranty expiration date

SAMPLE ASSET TAG

PLACEMENT OF ASSET TAG ON DEVICE

BRAND LOGO

(LID OF DEVICE)

HINGE ASSET

TAG