Stadium Red Infield Mix

Warwick Public Schools in Rhode Island is seeking bids for Bid # 26-0007 to procure 149 tons of Stadium Red Infield Mix (or a comparable brand) for the baseball fields at Veterans Middle School located at 2401 West Shore Rd, Warwick. The procurement requires a one-time delivery within 48 hours of notification, with the infield mix needing to meet specific mechanical composition standards of 65-75% sand, 10-15% silt, and 15-20% clay, screened over a 1/4 x 1/4 inch square sieve. Vendors must submit a comprehensive bid package including a completed Bid Form, signed references, a detailed cost proposal, an updated W-9 form, and Material Safety Data Sheets. The bid will be publicly opened on Tuesday, November 4th, 2025, at 12:00 PM in the Administrative Offices at 69 Draper Avenue, with all electronic submissions required through the BidNet Direct platform. Evaluation criteria will focus on the lowest responsive bid price, contingent upon fund availability, and the district reserves the right to reject any and all proposals. All questions related to the specifications must be submitted through BidNet Direct by 3:00 PM on Tuesday, October 28th, 2025.

There are no specific set-aside designations or restrictions noted for disadvantaged enterprises in the procurement documents. The bid does not reference incumbent vendors or require integration with existing infrastructure. Potential bidders must provide a bid security of 10% of the total bid price and carry liability insurance with a minimum of $1 million in coverage, naming Warwick Public Schools as an additional insured. The district is tax-exempt and will consider potential contract amendments related to federal tariffs or taxes. While a specific budget range is not explicitly stated, the total procurement is for 149 tons of infield mix, with unit pricing to be submitted per yard and per ton. The contract prices will be held firm for one year, with the possibility of a one-year extension upon mutual agreement. Invoices will be accepted upon delivery inspection and acceptance of materials, with payments potentially taking up to 45 days to process.