St. Pete Headquarters' Awnings Replacement

The Florida Fish and Wildlife Conservation Commission is conducting a competitive Invitation to Bid (ITB) to procure fabric awning replacement services at the St. Pete Headquarters Campus located at 100 Eighth Avenue SE, St. Petersburg, Florida. The procurement involves removal of damaged fabric covers from existing awning frames and fabrication and installation of new all-weather exterior woven acrylic or polyester fiber-reinforced vinyl fabric covers at up to four locations: the RMI Ground Floor Entrance (base bid), JU 4th Floor Terrace (Alternate #1), JU East Terrace (Alternate #1), and RMI Rooftop (Alternate #2). All new fabric covers must carry a minimum 10-year warranty with seams and edges heat welded and double stitched using UV and marine environment-resistant thread with lifetime warranty; attachment methods vary by location, utilizing either rope and grommet lacing or staple stitch methods. Contractors are responsible for obtaining accurate field measurements onsite and must provide a one-year warranty on labor, materials, and equipment from final completion. Key deadlines include a mandatory pre-bid conference and site visit on April 23, 2026, at 11:00 AM ET; written questions due April 30, 2026, at 5:00 PM ET with responses posted by May 6, 2026; sealed bid submission due May 14, 2026, at 3:00 PM ET with public opening at the same date and time; and an anticipated award date of May 19, 2026. The contract term is one year from Purchase Order issuance with a project completion deadline of August 31, 2026. Bidders must submit a minimum of three references for similar projects completed and be registered in both MyFloridaMarketPlace (MFMP) and the SunBiz system prior to bid opening.

The procurement is subject to standard Florida state purchasing terms and conditions, including compliance with E-Verify employment verification requirements and non-discrimination provisions, though no specific set-aside designations for disadvantaged enterprises are noted in the available documentation. No incumbent vendors or current contractors are identified in the procurement documents. The estimated project budget is $60,000, with liquidated damages of $250 per calendar day applicable for delays beyond the specified completion date, except for circumstances beyond the contractor's control. Evaluation will focus on identifying the lowest responsive and responsible bidder meeting all technical and qualification requirements. Prospective bidders should note that all fabric dimensions provided in client drawings are approximate, requiring contractors to verify measurements during the mandatory site visit to ensure accurate pricing and proposal submission.