SRRA Trail Head Signage RFP #1

The Southwest Regional Recreation Authority (SRRA) has issued a Request for Proposals (RFP) for Trail Head Signage RFP #1, seeking bids for sixteen 3'x5' signs to be installed across eight trail systems in a seven-county area of Southwest Virginia. The procurement requires durable, outdoor-use signage that can withstand all weather conditions and heavy winds, with specific requirements including digital printing, SRRA and Spearhead logos, website URL, and trail rules. Vendors must provide signs made of non-fading materials such as aluminum, aluminum composite, or Komacel integral skin-foam sheets, with the ability to produce high-quality, long-lasting signage. The RFP specifies that all logos and print will be provided by SRRA to the winning bidder, who will be responsible for manufacturing and delivering the signs. Proposals were due by April 7th, 2024, at 5:00 PM, with submission options including email to srraevents1@gmail.com or delivery to the SRRA office. The Authority reserved the right to accept or reject any proposals and to waive technical mistakes in the submission process.

The contract opportunity did not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Multiple vendors competed for the contract, including RDL Paint, Talley Sign Company, Xtreme Signs and Graphics, XL Design 4U, and Safehouse Signs. Ultimately, Safehouse Signs was awarded the contract, offering two pricing options at $4,197.92 and $4,784.32 for aluminum signs with digital printing and anti-graffiti coatings. The winning bid included free delivery and a 1-2 week turnaround after approval, with options providing different overlay lifespans (up to 12 years for the higher-priced proposal). While specific budget details were not comprehensively disclosed, the total contract value appears to be under $5,000, covering the production of sixteen trailhead signs for the Southwest Virginia region, specifically including Clifton Forge Town and Wise County jurisdictions.