SRRA is seeking sealed bids for (1) 3 Seater Side by Side All Terrain Vehicles per specs in RFP

The Southwest Regional Recreation Authority (SRRA) in Clifton Forge Town, Virginia, is conducting a sealed bid procurement for one (1) 3-seater side-by-side all-terrain vehicle through an official Request for Proposals (RFP). The vehicle must meet stringent specifications, including a 1000cc motor, 27-inch tires, 4x4 capability, a dump bed, a cab with hard doors and hard top, heat, a windshield with wipers, a winch, and a rear-view mirror. The procurement aims to support SRRA's mission of developing and managing multi-use trails to stimulate economic development in Southwestern Virginia. Proposals must be submitted via the eVA procurement system or in person by September 28, 2024, at 3:00 PM, with a required delivery timeline of 30 days from bid award. The evaluation criteria include compliance with specifications (25 points), initial purchase cost (25 points), vendor experience (15 points), warranty coverage (5 points), delivery timeline (5 points), and innovative features (5 points). Vendors must provide detailed pricing, delivery information, warranty details, and firm qualifications, with color options limited to blue, green, or black.

The RFP does not specify any set-aside designations or restrictions on participating organizations, nor does it indicate preferences for disadvantaged enterprises. No incumbent vendors are explicitly identified in the documentation. Based on the bid tabulation, four vendors submitted proposals: Mountain Suzuki, Taylor Forbes Equipment Company, YPK Motorsports, and Aviate Enterprises, with base prices ranging from $20,500.87 to $29,008.52. Mountain Suzuki emerged as the top-scoring vendor with 80 points and the lowest base price of $20,500.87, offering a 2024 CFMOTO Uforce 1000 Alpine with various extended warranty options up to 5 years. The successful vendor must provide a two-year warranty with an option to purchase an extended warranty. While specific budget allocations are not detailed, the procurement suggests a budget range between $20,000 and $30,000 for the vehicle. All inquiries related to this procurement should be directed to James Marcum at the SRRA, and the authority reserves the right to accept or reject any proposals and waive technical mistakes in submissions.