SRA 23-16 Election Services IFB

The Maryland State Retirement Agency (SRA) has issued an Invitation for Bids (IFB) for Election Services to procure a contractor to provide election services for two secret ballot elections. The successful bidder must have the capability to utilize electronic methods of voting using both the internet and an interactive voice response (IVR) telephone system, as well as conduct an election entirely via paper ballots if necessary. The contractor will be responsible for providing mailing, web voting, and IVR services for approximately 200,000 voters per election, with specific requirements for customer support, ballot validation, vote tabulation and certification, and maintenance of voting records. The IFB outlines the key dates, including a pre-bid conference on December 13, 2022, questions due by December 27, 2022, and bids due by December 28, 2022. The contract term is for one year with no renewal options.

The IFB does not have any Minority Business Enterprise (MBE) or Veteran-Owned Small Business Enterprise (VSBE) participation goals, and it is not designated as a Small Business Only solicitation. The contract will be awarded to the responsible bidder submitting the most favorable bid price. The IFB has one minimum qualification, requiring the bidder to have at least 2 years of experience within the past 5 years in providing election services for a minimum of 100,000 voters. The pricing in the Bid Form is based on 200,000 voters per election, and the bidder must provide their company information, location of services, and tax identification numbers.