SPSS Air Quality Planning Network Analyzer parts

This is a small purchase procurement with sole source conditions issued by the State of Illinois, Chief Procurement Office, on behalf of St. Clair County, for replacement and maintenance parts for Teledyne air quality monitoring equipment. The procurement encompasses 16 distinct line items of original equipment manufacturer (OEM) components, including pneumatic sensor board assemblies, LCD interface boards, flow controllers, maintenance kits, filter assemblies, valve assemblies, pump assemblies, and related analytical and monitoring equipment components. These parts are necessary to support the state's air quality monitoring network and ensure compliance with U.S. Environmental Protection Agency (EPA) requirements for preventative maintenance and repairs of various types of monitors deployed throughout the state. The parts will be used for both scheduled maintenance activities and addressing equipment failures encountered during normal operations, with delivery required to the Air Lab at 2520 West Iles Avenue in Springfield, Illinois, under FOB Shipping Point terms. The procurement was posted on March 2, 2026, with a response due date of March 9, 2026, allowing a seven-day submission window. No bidders' conferences, site visits, or question submission deadlines are documented in the procurement file.

This procurement is designated as a sole source acquisition, limiting competition to vendors capable of supplying genuine Teledyne-API OEM components, as the justification for sole source selection is based on the proprietary nature of the equipment and the critical compatibility requirements with existing Teledyne-API monitoring equipment. A Business Enterprise Program (BEP) goal has been established for this procurement. Teledyne Instruments, Inc. (operating under multiple trade names including Teledyne Advanced Pollution Instrumentation, Analytical Instruments, Hastings, and Monitor Labs) is identified as the incumbent and sole source vendor, having supplied similar parts to the state in the past five years through annual orders supplemented by smaller replacement orders as operational needs arise. The agency's research determined that equivalent aftermarket parts are not available and that alternative suppliers charge significantly inflated prices, making direct procurement from the manufacturer the only viable option. The estimated contract value is $43,780.00, exclusive of applicable sales tax and shipping charges, with the quotation remaining valid for seven days from December 30, 2025. The procurement is justified by operational necessity, as the inability to maintain the monitoring equipment would result in non-compliance with EPA requirements and potential loss of grant funding.