Spruce Pine Site Tree Planting Project

The Commonwealth of Virginia Department of Energy is issuing a Quick Quote solicitation for tree planting services on reclaimed abandoned mine lands at the Spruce Pine Site located in Buchanan County, Virginia. The project requires contractors to plant 2,700 tree seedlings comprising nine species—Black Locust (400), Black Oak (300), Common Apple (200), Dogwood (200), Pin Oak (300), Red Oak (400), Sawtooth Oak (300), Virginia Pine (300), and White Oak (400)—across approximately five acres at a density of 550 trees per acre on a site with typical slopes of 2:1 and varying soil conditions. The contractor must furnish all tree seedlings, labor, equipment, and materials necessary to complete the work using hand or machine planting methods in accordance with Virginia Department of Forestry and U.S. Forest Service standards, with preferred planting occurring directly following spring thaw. All work must be completed within 10 calendar days with operating hours from 8 a.m. to 5 p.m. unless otherwise approved by the Project Inspector, and the contractor is responsible for site management including utility location verification through VA811, erosion and sediment control plan implementation, storm water discharge compliance, and comprehensive site cleanup. Payment will be made upon satisfactory completion, inspection, and acceptance of all work based on actual units planted and verified in the field, with no partial, progress, or advance payments permitted. The bid submission deadline is Friday, April 17, 2026, at 3:00 p.m., with bids remaining valid for 60 days, and all required post-award documentation must be submitted within 10 calendar days of receiving the Notice of Award.

The solicitation includes a Small Business Subcontracting Plan requirement with a statewide goal of 42 percent of purchases from Virginia Department of Small Business and Supplier Diversity (DSBSD)-certified small businesses. All bidders must complete the Applicant Violator System (AVS) Checklist to ensure eligibility under federal coal mining permit regulations (30 CFR 874.16), and contractors must maintain workers' compensation insurance while complying with all federal, state, and local laws, including Davis-Bacon Act prevailing wage requirements and Build America Buy America Act compliance. Employers with more than 50 employees bidding on contracts exceeding $50,000 must participate in the E-Verify program. A bid bond equal to 5 percent of the bid amount is required for all bids, while performance and payment bonds in the amount of the total contract price are mandatory for contract award. The project carries liquidated damages of $1,236.52 per day for each calendar day of delay beyond the specified 180-calendar-day completion period, except in cases of acts beyond the contractor's control such as acts of God, war, or embargoes. While specific budget or award value information is not explicitly stated in the solicitation documents, the bid schedule indicates approximately 28 bundles of 100 units each across both line items for tree planting labor and trees, with final award value to be determined by submitted unit prices.