2025 Tree Planting - Spruce Pine Site_SPECS.pdf

GENERAL AND TECHNICAL SPECIFICATIONS

FOR

2025 TREE PLANTING PROJECT – SPRUCE PINE SITE

BUCHANAN COUNTY, VIRGINIA

PREPARED BY:

COMMONWEALTH OF VIRGINIA

DEPARTMENT OF ENERGY

MINED LAND REPURPOSING

ABANDONED MINE LAND SECTION

March 16, 2026

Table of Contents

GENERAL SPECIFICATIONS

TECHNICAL SPECIFICATIONS

1. TREE PLANTING

2. CLEAN UP AND REPAIR OF DAMAGE

3. QUALITY CONTROL

SPRUCE PINE SITE LOCATION MAP (BUCHANAN COUNTY)

APPENDIX 1

GENERAL SPECIFICATIONS

Section 1.

All the following parts considered as a whole shall comprise the complete specifications. They are complementary and anything called for by one and not the others shall be considered binding as though called for by all.

1.1 Bid Package (General Clauses, General Conditions, Notice and Instructions to Bidders, etc.).

1.2 General Specifications (Pages 3 - 6) and Technical Specifications (Pages 7 – 9).

1.3 Location Map (Page 10).

Section 2. DEFINITIONS

2.1 The word “Agency” shall mean the Commonwealth of Virginia, Department of Energy, Mined Land Repurposing, Abandoned Mine Land Section.

2.2 Where the word “Contract” is used, it shall be understood to refer either to a purchase order placed by the Agency and accepted by the Contractor together with this specification and all other documents referred to in such purchase order; or to a formal contract executed by the Agency and the Contractor, together with this specification and other documents referred to in such formal contract.

2.3 The word “Contractor” means the person, firm, or corporation named as such in the contract and includes the plural number and the feminine gender when such are named in the contract as the Contractor.

2.4 The word “Subcontractor” means only those having a direct contract with the Contractor and it includes one who furnishes material worked to a special design but does not include one who merely furnishes material not so worked.

2.5 Where the word “Work” is used, it shall be understood to mean and include any and all labor, supervision, services, materials, machinery, equipment, tools, supplies and facilities called for by, and to complete, the Contract.

Section 3. SCOPE OF WORK

3.1 The work to be performed under the terms of this Specification consists of planting trees on the site known as the 2025 TREE

PLANTING PROJECT – SPRUCE PINE SITE in BUCHANAN COUNTY, Virginia, for the Commonwealth of Virginia.

The Spruce Pine site is located approximately 1.6 miles northwest of the Pilgrims Knob community at an area referenced as

Dwight on the Patterson, VA 7.5 minute USGS Quadrangle. The nearest public road intersection is Routes 638 and 640 and is approximately 0.8 miles to the northwest of the project. The approximate project center coordinates are 37° 15’ 23.85” N

81° 56’ 13.56” W. The site is reclaimed abandoned mine lands with typical slopes of 2:1. Soil conditions vary from shallow rocky soils to loose uncompacted material.

3.2 The intent of this Specification is to prescribe the complete work to be performed. The specification is written to permit and direct the work to be conducted by the selected Contractor. If there are any contradictions between the Specifications and

Drawings, the Contractor shall bring these facts to the attention of the Agency and obtain the Agency’s decision as to the true meaning and intention.

3.2.1 The Contractor remains responsible for timely identifying any conflicts as may be found to the attention of the

Agency.

3.2.2 In the absence of a formal written response from the Agency, or in the event the Contractor fails to bring to the attention of the Agency, the Contractor is responsible for ensuring compliance with the most stringent requirement.

Section 4. TIME SCHEDULE

4.1 The Work shall be executed with sufficient personnel, equipment and material to complete the work in a period of 10 calendar days. Work hours shall be 8 am to 5 pm unless approved in advance by the Project Inspector.

Section 5. WORK BY CONTRACTOR

The Contractor shall:

5.1 Furnish all supervision, labor, materials, tree seedlings tools and equipment necessary to perform all work. Contractor will provide the tree seedlings. A list of tree species will be provided for bid purposes. The work shall consist primarily of tree planting.

5.2 Be responsible for receiving, unloading, storing, protecting, and handling all materials and equipment furnished by the

Contractor or the Agency for the execution of all work under this Specification.

5.3 Be responsible for demurrage or claims incurred because of negligence in expediting the unloading of materials or equipment.

5.4 Replace any defective material furnished by the Contractor or any defective work performed by the Contractor’s forces at the

Contractor’s own expense.

5.5 Furnish to the Agency for approval before start of work, a Schedule of Work and procedure for construction of the work covered by the contract.

5.6 Be responsible for scheduling, expediting, directing, inspecting, and coordinating the work so as to complete the work in the time agreed upon. The Contractor shall immediately notify the Agency of any impending problems, which could delay the completion of the work.

5.7 Before starting the work, contact the Agency for proper clearance and be governed by the Agency’s instructions.

5.8 Be responsible for locating, relocating, and protecting from damage existing underground and overhead utilities when such utilities are clearly visible. Be responsible for verifying the location of all utilities, pipes, etc. before initiating the work.

5.9 Confine all workers to the construction area.

5.10 Provide drinking water and containers.

5.11 Provide watchmen, safety barricades, lights, signs, and other items necessary for layout and installation of the work.

5.12 Furnish all labor, stakes, templates, and tools and perform all field surveying and engineering to establish construction quantities and the lines and grades necessary for layout and installation of the work.

5.13 Be completely familiar with the location and accessibility of various construction and storage sites to determine the best material and equipment handling methods for the orderly completion of the work.

5.14 Have on the work site during construction a competent superintendent, duly authorized to represent and act for the Contractor in all matters pertaining to the work covered by this Specification.

5.15 Not perform any additional or temporary work for the Agency’s account unless on specified written orders, signed by the

Agency’s authorized representative and Contractor and only in the amounts of the various types of work specified in said orders.

5.16 Work in close cooperation with the Agency and others engaged in the project so that the work shall be completed with dispatch and in an orderly manner.

5.17 Continuously maintain adequate weather and fire protection of the Contractor’s work from damage and shall protect property from damage or loss arising in connection with this contract. The Contractor shall make good any such damage or loss.

5.18 Comply with the provisions of the “Occupational Safety and Health Act of 1970, Public Law 91-596”, 29 CFR and 30 CFR;

and the Safety Codes Commission of the Commonwealth of Virginia, issued by the Department of Labor and Industry under

Title 40.1 of the Code of Virginia (1950), as amended. The Contractor shall be held liable to the Agency for any health and/or safety infractions, on the Contractor’s part, which cause the Agency or surface owner to receive a citation and/or fine from any local, state, or federal Agency. Actual costs involved shall require satisfaction, by the Contractor, to the Agency or surface owner.

5.19 Maintain the site of work in an orderly manner. The Contractor shall provide personnel and supervision to continuously clean up the construction area under this jurisdiction. Should the Contractor refuse or fail to clean up or remove debris when requested by the Agency, it is understood that the Agency may employ others to do this work, and without further authority withhold the cost thereof from any payment due the Contractor.

5.20 Dispose of all debris and waste resulting from work at a state-approved disposal site. The Contractor shall comply with all

Department of Environmental Quality requirements concerning the use, handling, and disposal of petroleum products, working in or near streams and wetlands, burning or releasing emissions into the air, and disposal of solid waste and hazardous or toxic waste. The Contractor shall not put or spill any materials into any drainage system that would pollute area streams or waterways. The Contractor shall be liable for any pollution caused directly or indirectly by the Contractor’s employees or those of any subcontractors.

5.21 Furnish all special apparatus, welding machines, air compressors, hoisting equipment, tools, implements, cartage, scaffolding, ladders, planks, acetylene gas, oxygen gas, expendable materials, temporary light and heat, construction materials, shims, and all other materials that may be required for the proper completion of the work.

5.22 Furnish electrical power, gas, compressed air, and any other utilities required for use during construction. The Contractor shall remove all temporary wiring, switches, lights, piping, and connections to service facilities used during construction.

Such connections shall not be made without approval of the Agency.

5.23 Provide temporary supports as may be required during construction including those necessary to ensure the stability of the proposed excavation or working under mine roofs.

5.24 Not be permitted to drive any crawler type equipment or rollers on any paved roads except on rubber tire floats or similar vehicles. The Contractor shall protect pavement when it is necessary to move such type equipment across any paved roadway.

5.25 Not be permitted to keep within buildings or structures any stock of gasoline, kerosene, diesel fuel or similar flammable material. Any such flammables shall be stored in areas arranged by the Contractor, in a manner approved by the Agency and in compliance with the Department of Environmental Quality’s AST Regulations.

5.26 Be responsible for shoring as required to prevent damage to any adjacent structures, utilities, or property.

5.27 Repair to the satisfaction of the Agency, at the Contractor’s own expense, any damage to adjacent structures, utilities, or property.

5.28 Allow and provide the Agency access to the work for inspection whenever it is in preparation or progress and provide proper facilities for such access and inspection.

5.29 The drawings and specifications illustrate the general character and scope of the work. Any additional detail and other information deemed necessary by the Agency shall be furnished to the Contractor when and as required by the work.

5.30 Where the word “similar” appears on the drawings, it shall be interpreted in its general sense and not as meaning identical, and all details shall be worked out in relation to their location and their connection with other parts of the work.

5.31 The specifications are divided into several parts for convenience only since the entire specifications must be considered as a whole. The divisions of the specifications are not intended to control the Contractor in dividing the work among subcontractors or to limit the work performed by any trade. The Contractor shall be responsible for the coordination of the trades, subcontractors, and venders engaged upon this work.

5.32 The Contractor shall verify measurements or dimensions shown on the drawings at the site. Where there are discrepancies, the Agency shall be consulted.

5.33 The Contractor shall maintain at the site one copy of all drawings, specifications, addenda, change orders and other modifications, in good order and marked to record all changes made during construction.

5.34 Before performing any excavation, the Contractor shall contact VA811 at va811.com or dial 811 to confirm the location of any below ground utility lines in the work area. The contractor shall provide the Agency with the VA811 ticket number. The affected utility companies shall mark the location of the underground lines within 48 hours after being notified. If the work is to continue for more than 15 days, they shall return to remark the utility lines as requested. Further details about the VA811 program and its requirements are available at the website www.va811.com.

5.35 The Contractor shall comply with all regulations governing storm water discharges from construction activities. The contractor shall implement an erosion and sediment control plan throughout the duration of construction activities.

5.36 The Contractor shall certify that all materials meet the requirements of these specifications and governing authorities.

5.37 The Contractor shall comply with permits issued by the Army Corps of Engineers and any other permits required to complete construction for this project.

5.38 Per the Davis-Bacon Act, the Contractor shall display the "Worker Rights" poster on site where employees can readily see it.

Please see Appendix 1 of this package or https://www.dol.gov/sites/dolgov/files/WHD/legacy/files/fedprojc.pdf

Section 6. WORK BY AGENCY

The Agency shall:

6.1 Furnish the site in an “as is” condition.

6.2 Provide limited area, not necessarily adjacent to the site, for storage purposes and for the Contractor’s offices, change houses, sanitary stations, and tool and storage sheds. The Contractor shall make and maintain access to the facilities.

6.3 Furnish all design and detail drawings necessary to complete the specified work. One set of Plans and Specifications shall be sold to interested bidders. Additional sets of Plans and Specifications shall be issued to the selected Contractor as needed.

6.4 Designate in the field the manner in which the work is to be performed, as conditions warrant, if not detailed in the

Specifications or shown on the Drawings.

6.5 Inspect the work during its progress. No work shall be considered completed until approved by the Agency.

6.6 Obtain right of entry.

TECHNICAL SPECIFICATIONS

1. TREE PLANTING

1.A SCOPE

This item shall consist of planting the specified tree species in the areas designated in the Location Maps and as directed by the Agency.

1.B MATERIALS

Tree seedlings shall include White Oak, Black Oak, Sawtooth Oak, Red Oak, Pin Oak, Virginia Pine, Dogwood, Common

Apple, Black Locust. Tree seedlings shall be provided by the contractor. Tree seedlings shall be protected by the

Contractor from extreme temperatures or other detrimental conditions until time of planting. Tree seedlings that have died or appear to be dying shall not be planted. Any changes in species type or quantities should be approved by the project team prior to the purchase of seedlings.

Tree Species Recommended Quantities

Black Locust 400

Black Oak 300

Common Apple 200

Dogwood 200

Pin Oak 300

Red Oak 400

Sawtooth Oak 300

Virginia Pine 300

White Oak 400

1.C PROCEDURE

Tree seedlings shall be planted at a rate of 550 total trees per acre.

The total number of trees per acre (550) corresponds roughly to planting tree seedlings on 9-foot offset centers unless otherwise noted by the VA Energy Coordinator. The preferred planting time is directly following the spring thaw. The seedlings may be planted by hand or machine, whichever is more feasible for the Contractor. The seedling species should be evenly distributed across the site. The contractor must follow generally accepted planting methods as documented by the Virginia

Department of Forestry and the U. S. Forest Service. If circumstances arise that prevent prompt planting of the tree seedlings, care must be taken to keep the seedlings healthy, such as heeling-in the bundles in soil. Adequate shade and water must be provided for the stored seedlings. If necessary, the contractor shall provide adequate cover for the tree seedlings.

1.D MEASUREMENT AND PAYMENT

1.D.i Measurement: Measurement for TREE PLANTING shall be to the nearest bundle of 100 tree seedlings planted and accepted by the Agency. Contractor shall provide a tree invoice from the nursery to verify the tree count.

1.D.ii Payment: Payment for TREE PLANTING shall be the result of the Unit Price per 100 count bundle entered on the

Bid Schedule and the actual quantity accepted and approved by the Agency. Payment shall constitute full compensation for all labor, equipment and incidentals necessary to complete the work. Payment for the trees shall be based on the invoice from the nursery.

2. CLEAN UP AND REPAIR OF DAMAGE

2.A SCOPE

This item shall consist of cleaning up the site prior to demobilization, repairing damage and guarantee of workmanship.

2.B CLEANING UP

After all construction work is complete, prior to final payment, all exposed areas shall be cleaned and left in an acceptable condition. All unused material shall be removed from the site or otherwise disposed of as directed by the Project Inspector or

Project Manager.

2.C REPAIRING DAMAGE

Any damage done to structures, fill, or other areas shall be repaired at the Contractors expense before final payment is made.

In the event such damage occurs as a result of instructions from the Agency, payment shall be made at the price agreed to by the Contractor and Agency.

Contractor shall locate all utilities including buried gas lines, buried power lines, buried water line, buried drain pipes, and buried septic lines located in the work area and exercise care in and around these lines. Replacement of any destroyed, functioning power, water or septic line shall be at the contractor’s expense.

2.D GUARANTEE

The Contractor shall assume responsibility for all workmanship and materials for a period of time as described in the General

Conditions.

3. QUALITY CONTROL

3.A SCOPE

This item shall consist of testing for verification that the materials supplied and the work performed is in accordance with these specifications.

3.B PROCEDURE

An Affidavit of Payment of Claims and Certification of Materials (VIRGINIA ENERGY-AML-314) form certifying that all materials meet or exceed the specifications of the Contract shall be completed and submitted with the final Application of

Payment.

First-class materials conforming to the specifications shall be incorporated into the work. All materials shall be new unless otherwise specified.

SPRUCE PINE SITE LOCATION MAP (BUCHANAN COUNTY)

APPENDIX 1