Sports supplies and athletic equipment

The City of Altamonte Springs is requesting bids on sports supplies and athletic equipment on an as-needed basis under ITB-26-070-GR, with bids due May 22, 2026 at 11:00 a.m. Eastern Time. Questions are due May 8, 2026.

The scope encompasses baseball, softball, basketball, volleyball, soccer, exercise, pool, summer camp, and court athletic equipment and supplies, with specific items and estimated annual quantities detailed on the Itemized Bid Form. Bidders may quote individual items, multiple items, or all items listed; for items not specifically quoted, bidders must provide a Balance of Line catalog discount percentage applicable to other supplies not included in the base bid. All pricing must be firm and all-inclusive of packaging, transportation, delivery, unloading, and labor. Delivery is FOB destination within 15 days for stocked items or up to 30 days for special orders, with deliveries occurring between 8:00 a.m. and 3:00 p.m. on business days.

The contract term is one year with four optional one-year renewal periods (not to exceed five years total), with either party able to cancel with 45 days' written notice after an initial 90-day non-cancellation period. Payment terms are net 30 days upon delivery and acceptance.

Bidders must submit a completed W-9 Form, Certificate of Insurance unendorsed, current Business Tax Receipt, Florida Division of Corporations registration, E-Verify Memorandum of Understanding, and at least five customer references with similar scope and specifications. Proof of five years in business and a suppliers list are required. All submissions require execution of notarized Business and Contact Information, Conflict of Interest Statement, Non-Collusion/Lobbying Certification, and Human Trafficking Affidavit forms, plus a notarized Foreign Country of Concern Attestation. Failure to acknowledge all issued addenda or sign required documents will result in rejection. The City reserves the right to accept any or all submittals and waive informalities. Bids are submitted electronically through VendorLink.