Notice_of_Intent_to_Award__ITB26070GR.pdf

This is a Notice of Intent to Award issued by the City of Altamonte Springs Procurement Division for ITB-26-070-GR, a solicitation for sports supplies and athletic equipment to be provided on an as-needed basis. Eight bid submittals were received and opened on May 22, 2026 at 11:00 a.m. local time. The scope encompasses baseball, softball, basketball, volleyball, soccer, exercise, pool, summer camp, and court athletic equipment and supplies, with specific items and estimated annual quantities detailed on the Itemized Bid Form. The contract term is one year with four optional one-year renewal periods, not to exceed five years total, with either party able to cancel with 45 days' written notice after an initial 90-day non-cancellation period. The City intends to award the contract to three vendors: Varsity Brands, Inc. d/b/a BSN Sports, LLC; Rock Team Sports, LLC; and Pyramid Paper Company d/b/a Pyramid School Products.

All pricing must be firm and all-inclusive of packaging, transportation, delivery, unloading, and labor, with delivery required within 15 days for stocked items or up to 30 days for special orders. Deliveries must occur between 8:00 a.m. and 3:00 p.m. on business days at FOB destination. Bidders were permitted to quote individual items, multiple items, or all items listed, and were required to provide a Balance of Line catalog discount percentage for items not specifically quoted. Payment terms are net 30 days upon delivery and acceptance. Bidders were required to submit extensive documentation including W-9 Forms, Certificates of Insurance, current Business Tax Receipts, Florida Division of Corporations registration, E-Verify Memorandum of Understanding, proof of five years in business, a suppliers list, and at least five customer references with similar scope and specifications. All submissions required execution of notarized Business and Contact Information, Conflict of Interest Statement, Non-Collusion/Lobbying Certification, Human Trafficking Affidavit, and Foreign Country of Concern Attestation forms.