Sponsorship-Exhibit Only 2025 Gov. Conf. Energy & Env.

The Kentucky Energy & Environment Cabinet (EEC) is soliciting proposals for sponsorship and exhibit opportunities at the 2025 Governor's Conference on Energy & the Environment, scheduled for October 20-21, 2025. The procurement is a competitive Request for Proposal (RFP) seeking up to 15 exhibitors across two sponsorship tiers: Cardinal Level Exhibit Corporate at $850 and Non-Profit/University/Government at $450. Each sponsorship includes one exhibit space with a covered table, two chairs, electricity, WiFi, conference material listing, and one full conference registration. Proposals must be submitted electronically via MOVEit secure file transfer by September 5, 2025, at 3:30 PM EDT. The evaluation process will utilize a 100-point scoring system, with 20 points for responsiveness, 20 points for sponsor background, and 60 points for sponsorship response. Proposals scoring below 50 points will be disqualified. The conference anticipates over 250 in-person attendees from public and private industries, government, universities, legal professions, and the general public, with a focus on energy, environment, and economic development in Kentucky.

The solicitation appears open to a wide range of organizations, including corporate entities, non-profits, universities, and government agencies. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the documents. Successful exhibitors will be required to provide full payment within 30 days of award notification. The conference will feature panel sessions, keynote speakers, exhibits, and a pre-conference workshop. While specific budget ranges were not detailed beyond the sponsorship fees, the procurement suggests a flexible approach to participant engagement. Selected exhibitors will have the opportunity to showcase their perspectives on Kentucky's energy, environment, and economic development landscape through their exhibit and technical proposal. The conference represents a strategic platform for organizations to network, share insights, and demonstrate their capabilities in these critical sectors.