Sponsorship - 2025 Governor's Conf. Energy & Environment

The Kentucky Energy & Environment Cabinet is seeking sponsorship opportunities for the 2025 Governor's Conference on Energy & the Environment, scheduled for October 19-21, 2025. This Request for Proposal (RFP) solicits sponsorships from organizations interested in supporting a comprehensive conference that will bring together over 250 attendees, including public and private industry representatives, government leaders, university professionals, attorneys, students, and members of the public. The procurement offers three sponsorship levels: Commonwealth Sponsor at $10,000, Goldenrod Sponsor at $8,000, and Viceroy Sponsor at $4,000, each providing varying benefits such as conference registrations, exhibit spaces, logo placement, and speaking opportunities. Proposals will be evaluated on three key criteria: responsiveness to the solicitation (20 points), sponsor background (20 points), and sponsorship response (60 points), with a minimum technical score of 50 points required for consideration. Interested parties must submit their electronic proposals via MOVEit secure file transfer by 3:30 p.m. (EDT) on July 31, 2025, with a maximum of eight total sponsors to be selected. The conference aims to focus on energy, environment, and economic development within the Commonwealth.

The RFP does not explicitly outline specific set-aside designations or restrictions for disadvantaged enterprises. Sponsors will be selected based on their ability to contribute to the conference's objectives and meet the evaluation criteria, with no apparent limitations on the types of organizations that can respond. The sponsorship opportunity requires full payment within 45 days of award notification, and selected sponsors are prohibited from claiming to be an "official sponsor" due to governmental regulations. While no incumbent vendors are mentioned, the conference provides sponsors with various levels of visibility and engagement opportunities. The total potential sponsorship revenue ranges from $4,000 to $10,000 per sponsor, with a maximum of eight sponsors to be selected, potentially generating up to $80,000 in sponsorship funding. Interested organizations must complete a technical proposal form, provide company background information, and submit a notarized affidavit as part of their response package.