Specifications for Post Storm Aerial Damage Assessment

Keys Energy Services (KEYS), a municipal electric utility in Monroe County, Florida, is seeking qualified helicopter contractors to provide post-storm aerial damage assessment services through Bid 05-25. The procurement focuses on securing helicopter-based emergency response capabilities to assess infrastructure, utility, and vegetation damage following major storm events like hurricanes, severe thunderstorms, or flooding. Contractors must possess a valid FAA Part 135 Air Carrier Certification and demonstrate the ability to mobilize a helicopter and crew within 24 hours of notification. Key requirements include FAA-certified helicopters with doors-off capability, high-resolution GPS cameras, and pilots with a minimum of 1,500 total flight hours and a commercial pilot license. The proposal involves multiple critical deliverables, including visual infrastructure inspections, safe flight patterns for damage assessment, and the transportation of KEYS personnel during emergency situations. Proposals are due by 10:00 a.m. on Friday, August 29, 2025, with a proposed contract duration of three years and potential extension for two additional one-year terms. Contractors must also provide an emergency mobilization plan and maintain 24/7 contact availability, with dispatch locations required to be within 300 miles of KEYS' service territory.

The solicitation does not explicitly mention specific set-aside designations or restrictions for disadvantaged enterprises. KEYS intends to award multiple contracts to ensure FEMA compliance and maintain availability during emergency situations, which suggests a competitive procurement approach. The bid includes a mandatory $10 indemnity fee per task order and requests pricing for various components, including mobilization/demobilization, hourly rates, additional crew members, standby time, and optional onboard photo/video capabilities. While specific award values are not detailed, the comprehensive nature of the requirements indicates a potentially significant contract opportunity for qualified helicopter service providers. The procurement emphasizes operational readiness, technical capabilities, and emergency response preparedness, with a focus on selecting contractors who can rapidly and effectively support post-storm damage assessment in the Florida Keys region. Interested vendors must carefully review the complete bid specifications and demonstrate their capacity to meet the stringent technical and operational requirements outlined in the solicitation.