KEYS_Bid_05-25_Addendum_1.pdf
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- Solicitation number
- 05-25
- Issued by
- Florida
About this file
This is an addendum to Bid 05-25 issued by Keys Energy Services (KEYS), a municipal electric utility in Monroe County, Florida, for post-storm aerial damage assessment services. The procurement seeks qualified helicopter contractors to provide emergency response capabilities to assess infrastructure, utility, and vegetation damage following major storm events. Contractors must possess FAA Part 135 Air Carrier Certification and demonstrate mobilization capability within 24 hours of notification. Required assets include FAA-certified helicopters with doors-off capability, high-resolution GPS cameras, and pilots with a minimum of 1,500 total flight hours and commercial pilot licensure. Key deliverables encompass visual infrastructure inspections, safe flight pattern execution for damage assessment, and KEYS personnel transportation during emergencies. Proposals were due by 10:00 a.m. on Friday, August 29, 2025. The contract term is three years with potential extension for two additional one-year terms. KEYS intends to award multiple contracts to ensure FEMA compliance and maintain service availability during emergency situations.
Pricing includes a mandatory $10 indemnity fee per task order, with contractors required to submit rates for mobilization/demobilization, hourly operations, additional crew members, standby time, and optional onboard photo/video capabilities. Dispatch locations must be within 300 miles of KEYS' service territory, and contractors must maintain 24/7 contact availability and submit emergency mobilization plans. No specific set-aside designations or disadvantaged enterprise restrictions are explicitly mentioned in the solicitation. The comprehensive technical and operational requirements indicate a potentially significant contract opportunity, with the procurement emphasizing operational readiness, rapid mobilization, and effective post-storm damage assessment capabilities in the Florida Keys region.
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Text version
KEYS BID 05-25 SPECIFICATIONS FOR POST STORM AERIAL DAMAGE
ASSESSMENT DURING EMERGENCY SITUATIONS
Addendum 1
The bid opening is hereby extended to Friday, September 5, 2025, at 10:00 AM. It shall be the sole responsibility of each bidder to have their bid electronically delivered on or before the time for opening proposals last announced to bidders.
KEYS Bid Opening 05-25 Sep 5, 2025, 10:00 – 10:30 AM (America/New_York) Please join my meeting from Google Chrome on your computer.
https://meet.goto.com/234192917 Get Chrome https://www.google.com/chrome/browser
In the event of any conflict between the terms of this Addendum and the original bid, the terms of this Addendum shall control.
The “CONTRACTOR REQUIREMENTS” section of the bid specifications are amended as follows. Deleted language struck through, added language underlined and highlighted.
CONTRACTOR REQUIREMENTS
The successful bidder must:
• Hold valid FAA Part 135 Air Carrier Certification. Hold valid FAA Part 91 and 133 certifications
• Have an emergency mobilization plan and 24/7 contact availability.
• Dispatch location(s) and staging areas should be within 300 miles of KEYS’ service territory.
• Must be able to deploy from or to temporary landing zones if required
Aircraft Specifications
• FAA-certified helicopters suitable for low-altitude flight
• Minimum passenger capacity: 3 seats (excluding pilot)
• Doors-off capability preferred
• Helicopters equipped with high-resolution cameras and GPS.
• Reliable communication system (radio/intercom) with passengers and KEYS assessment personnel on the ground.
Pilot Qualifications
• Minimum 1,500 hours total flight time; including low-level utility or disaster-related experience
• Valid commercial pilot license and current medical certification
• Demonstrated experience in post-storm or emergency aviation missions
Deployment Response
• Must be available for deployment within 24 hours of activation, 24/7
• Rapid response expected during declared emergencies or disaster events
• Ability to stage helicopters at pre-identified sites when needed https://meet.goto.com/234192917 https://www.google.com/chrome/browser
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